AI Overview

Electronic Document Management System migration from SharePoint 2016 with Collabware to SharePoint Online required before extended support ends in July 2026.

Basic Information

Reference Number

00004857747

Issuing Organization

Regional District of Okanagan Similkameen

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

223593

Title

provide assistance with migration of current on premise SharePoint system to an online SharePoint environment

Source ID

SCRIBE

Details

Location

British Columbia

Purchase Type

Not Stated

Dates

Publication

2026/01/13 09:19:00 AM EST

Closing Date

2026/02/06 05:00:00 PM EST

Contact Information

Regional District of Okanagan Similkameen

info@rdos.bc.ca

Description

The Regional District of Okanagan-Similkameen (RDOS) currently operates an Electronic Document Management System (EDMS) built on SharePoint 2016 within a Collabware environment, hosted on Windows Server 2012 R2 Standard. With SharePoint 2016 extended support ending July 14, 2026, RDOS must migrate its on-premises SharePoint Server and Collabware-based EDMS to a SharePoint Online service.

This migration is critical to ensure a stable and secure environment through the remainder of 2026, minimizing operational risks associated with aging infrastructure. Additionally, RDOS anticipates initiating a full redesign of its Records Management system beginning in 2027, making this migration a foundational step toward future modernization. The project is designated as a priority for 2026 and needs to be completed by June 30, 2026.

Disclaimer All amendments to the associated notice, including amended documents, plans and specifications (where applicable), are issued on bcbid.gov.bc.ca. MERX asks that you refer to new bcbid.gov.bc.ca notice for these amendments. MERX stipulates that potential bidders may also be required to register with the buying authority as a bidder/plan taker. The contact information can be found within the notice abstract