Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama Tendering Procedures: Generally only one firm has been invited to bid Attachment: None Non-Competitive Procurement Strategy: Exclusive Rights Comprehensive Land Claim Agreement: No Vendor Name and Address:
CREAFORM INC. 5825, rue St-Georges Lévis Quebec Canada G6V4L2 Nature of Requirements:
1. ADVANCE CONTRACT AWARD NOTICE (ACAN) An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
2. DEFINITION OF THE REQUIREMENT Defence R&D Canada Valcartier (DRDC-Valcartier) has a requirement for the supply of one (1) handheld 3D laser scanner system named "REVscan" from Creaform.
3. CRITERIA FOR ASSESSMENT OF THE STATEMENT OF CAPABILITIES (MINIMUM ESSENTIAL REQUIREMENTS) Any interested supplier must demonstrate by way of a statement of capabilities that its system meets the following requirements:
The scanner system must have the following characteristics:
.1 The instrument must be handheld and be freely manipulated by the user, without recourse to external positioning or tracking devices such as CMM, articulated arm, laser tracker, GPS, electro-magnetic positioning device.
.2 The whole scanner and its accessories (cable, support, and calibration plate) must fit into a case.
.3 The instrument must position itself relative to the target with the use of not expensive passive reflective targets. These surface markers must not create artefacts data in the scan session.
.4 The system must allows the user to select resolution as well as scanned volume prior to the scan. The scanned object is saved as one file, thus not creating multiple scans requiring alignment, and not requiring post treatment to remove erroneous data, smooth out the surface, etc.
.5 The system must deliver a STL file in real-time.
.6 The system must be able to measure parts with accuracy as good as 0.04 mm, thus allowing for measurement of parts as thin as 2 mm.
.7 The system must be able to measure most colors and/or finishes without the need for painting, covering or any alteration of the parts surface condition.
.8 The system must allows for interactive editing of the erroneous data or unwanted zones to be eliminated from the surface scan during the scan process rather than after the scan.
.9 The instrument must meet the following specifications:
(a) Resolution: 0,100
mm
(b) Accuracy: up to 0,050
mm
(c) Laser class:
class II maximum
(d) Volumetric Accuracy: 0,020 mm + 0,200 mm/m
(e) Stand-Off Distance: 150 to 450 mm
(f) Weight : 1 kg or less
(g) Maximum dimensions: 200 mm (depth) x 300 mm (width) x 250 mm (height)
.10 The system must include a proprietary data acquisition software.
.11 The system must include a reverse engineering software.
.12 The system must also include a laptop pre-configured with the required software, featuring at least the following specifications:
Intel Core i7 CPU, Nvidia Quadro 2Gb Graphics Card, Windows 7 Pro 64-bits OS, non-reflecting 15,6" screen, 16Gb RAM, HDD 750Gb with 24Gb Flash, one (1) Expansion Slot
for 54mm Express Card, two (2) USB 2.0 ports, three (3) years warranty.
.13 The supplier must be able to provide a training in French and English at RDDC-Valcartier, Quebec, Quebec, Canada..
.14 The support and after sales service must be provided in French and English, Monday to Friday during the hours between 07:30 a.m. and 4 p.m..
4. APPLICABILITY OF THE TRADE AGREEMENTS TO THE PROCUREMENT This procurement is subject to the following trade agreements:
.1 Agreement on Internal Trade (AIT)
.2 North American Free Trade Agreement (NAFTA)
5. JUSTIFICATION FOR THE PRE-IDENTIFIED SUPPLIER We believe that the handheld 3D laser scanner system named "REVscan" from Creaform is the only system able to perform the work or comply with government requirements.
6. GOVERNMENT CONTRACTS REGULATIONS EXCEPTION The following exception(s) to the Government Contracts Regulations is (are) invoked for this procurement under subsection 6(d) - only one person is capable of performing the work.
7. EXCLUSIONS AND/OR LIMITED TENDERING REASONS The following exclusions and/or limited tendering reasons are invoked under the trade agreements specified:
.1 Agreement on Internal Trade (AIT)
Article 506: Procedures for Procurement 12. Where only one supplier is able to meet the requirements of a procurement, an entity may use procurement procedures that are different from those described in paragraphs 1 through 10 in the following circumstances: (b) where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists.
.2 North American Free Trade Agreement (NAFTA) - Part Four: Government Procurement - Chapter Ten Article 1016: Limited Tendering Procedures 2. An entity may use limited tendering procedures in the following circumstances and subject to the following conditions:
(b) where, for works of art, or for reasons connected with the protection of patents, copyrights or other exclusive rights, or proprietary information or where there is an absence of competition for technical reasons, the goods or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists.
8. PERIOD OF THE PROPOSED DELIVERY DATE The system must be delivered on a six-week period after the contract award.
9. COST ESTIMATE OF THE PROPOSED CONTRACT The estimated value of the contract is between $50,000 $ to $100,000 including taxes.
10. NAME AND ADDRESS OF THE PRE-IDENTIFIED SUPPLIER
Creaform inc.
5825, rue St-Georges
Lévis, Québec
CANADA,
G6V 4L2
11. SUPPLIER ' RIGHT TO SUBMIT A STATEMENT OF CAPABILITIES Suppliers who consider themselves fully qualified and available to provide the goods, services or construction services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
12. CLOSING DATE FOR A SUBMISSION OF A STATEMENT OF CAPABILITIES The closing date and time for accepting statements of capabilities is November 25, 2013 at 2:00 p.m. Eastern standard time (EST).
13. INQUIRIES AND SUBMISSION OF STATEMENTS OF CAPABILITIES Marial Tremblay
Supply Specialist
Public Works and Government Services Canada (PWGSC)
CFB Bagotville, P.O. Box 380
Building 71, Room 115
Alouette, Quebec, G0V 1A0
Telephone: (418) 677-4000, Ext.: 4159
Facsimile: (418) 677-3288
E-mail:
marial.tremblay@pwgsc.gc.ca Delivery Date: Above-mentioned
You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.
However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
