Trade Agreement: NAFTA/AIT/Canada FTAs with Peru/Colombia/Panama Tendering Procedures: Generally only one firm has been invited to bid Attachment: None Non-Competitive Procurement Strategy: Exclusive Rights Comprehensive Land Claim Agreement: No Vendor Name and Address:
ROMOR Atlantic Limited 51 Raddall Avenue Unit # 10 Dartmouth Nova Scotia Canada B3B1T6 Nature of Requirements:
F5956-130214/A Dunphy, Nancy Telephone No. - (902) 496-5481
Fax No. - (902) 496-5016
TITLE:
SUB-SEA BUOYANCY ASSEMBLIES
1. Advance Contract Award Notice (ACAN)
An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier.
2. Definitions of requirement:
The Department of Fisheries and Oceans Science has a requirement for various sub-sea buoyancy assemblies.
These assemblies provide buoyancy and housings for oceanographic instruments.
They are used on oceanographic moorings, for conducting oceanographic research.
3.
Criteria for assessment of the Statement of Capabilities:
Minimum Essential Requirements
Any interested supplier must demonstrate by way of a statement of capabilities that its equipment meets the following requirements:
Each sub-sea buoyancy assembly must meet the following requirements:
" Each assembly must be of a capsule shape with a tail; a spherical shape is not acceptable.
The
capsule / tail design offers low drag and decreases mooring oscillation, inclination and excursions
during high current events. " Buoyancy material must be solid syntactic foam, with an integral mooring frame and handling
features (for deployment/recovery).
" All metal materials (including the integral mooring frame and handling features) must be AISI 316
or 316L stainless steel alloy.
The mooring frame must be designed with a suitable factor of safety
for the buoyancy force and dry weight of the assembly.
Also, it must feature an eye suitable for
connection with a commercially-available AISI 316 stainless steel bow shackle, each end. " A fibre-reinforced plastic protective shell or polyurethane elastomer shell (for the syntactic foam
portion of the exterior) must be provided, orange or yellow in (bright) colour. " The tail section must be made of durable cast polyurethane or fibreglass, and of sufficient
thickness (strength) for typical warehouse and ship handling.
It must be orange or yellow in
(bright) colour. " Labeling: each assembly must have its maximum depth rating and working load limit for the
mooring frame clearly identified on the exterior (i.e. XXXX m MAX DEPTH, WLL = XXXX kg).
" Each assembly must include an instrument well and mounting/securing hardware for the provision
of one Teledyne RD Instruments ADCP Work Horse instrument (Quartermaster - 150 kHz, Long
Ranger - 75 kHz), for both upward and downward looking configurations
(data sheets attached). " An installation drawing, issued for review and approval, prior to manufacturing, outlining the
details and dimensions of each sub-sea buoyancy assembly design.
Deliverables:
Assembly Buoyancy Depth Rating
Quantity Design A 500 lb 1500 m 1 Design B 1000 lb 1500 m 1 Design C 500 lb 3500 m 1 Design E 2200 lb 1500 m 2
NOTE: The basic design for each assembly (or design variation) is described in the Minimum Essential Requirements above. These 4 design variations (Design A, B, C and E) differ from each other by buoyancy and depth rating (as shown under the Deliverables section directly above). For example, Design A (described in the Minimum Essential Requirements) offers 500 lb of positive buoyancy and has a depth rating of up to 1500 M in seawater.
4.
Applicability of the trade agreement(s) to the procurement:
This requirement is subject to the following trade agreements:
1.
North American Free Trade Agreement (NAFTA) 2.
The Agreement on Internal Trade (AIT).
5. Justification for the Pre-Selected Supplier:
ROMOR Ocean Solutions is the exclusive, sole reseller of Flotation Technologies Inc.'s products to customers in Canada.
Flotation Technologies is the is the manufacturer of the sub-sea buoyancy assemblies.
Their buoyancy assemblies are designed specifically to fit a Teledyne RD Instruments ADCP Work Horse oceanographic instrument.
Flotation Technologies has an alliance partnership with Teledyne RD Instruments.
Department of Fisheries and Oceans (DFO) has a large inventory of these instruments (over $750,000.00) and a significant inventory of similar buoyancy assemblies from Flotation Technologies.
DFO has many years of data collection using this instrumentation with this type of buoyancy, where the shape design is critical for accurate measurements.
ROMOR Ocean Solutions, as the sole reseller of Flotation Technologies' equipment have been identified as the only equipment and the only supplier capable of meeting the government's requirements.
6.
Government Contracts Regulations Exception:
The following exception to the Government Contracts Regulations is invoked for this procurement under subsection
6(d) - "only one person is capable of performing the work".
7.
Exclusions and/or Limited Tendering Reasons
The following limited tendering reasons apply:
Government Contracts Regulations GCR 6 (d) only one person is capable of
performing the contract. Subject to NAFTA 1016.2 (b)
when, for works of art or for reasons connected with protection of exclusive rights, such as patents or copyrights, or in the absence of competition for technical reasons, the products or services can be supplied only by a particular supplier and no reasonable alternative or substitute exists.
Subject to NAFTA 1016.2 (d) for additional deliveries by the original supplier that are intended either as replacement parts or continuing services for existing supplies, services or installations, or as the extension of existing supplies, services or installations, where a change of supplier would compel the entity to procure equipment or services not meeting requirements of interchangeability with already existing equipment or services, including software to the extent that the initial procurement of the software was covered by this Chapter;
Subject to AIT 506.12 (a) to ensure compatibility with existing products, to recognize exclusive rights, such as exclusive licences, copyright and patent rights, or to maintain specialized products that must be maintained by the manufacturer or its representative.
Subject to AIT 506-12 (b) where there is an absence of competition for technical reasons and the goods or services can be supplied only by a particular supplier and no alternative or substitute exists.
8.
The period of the proposed delivery date:
The equipment is to be delivered by no later than 31 March 2014.
9.
A cost estimate of the proposed contract
The estimated value of the contract is $138,125.00 (HST extra).
10.
Name and address of the pre-identified supplier:
Romor Ocean Solutions 51 Raddall Ave. Unit #10 Dartmouth, Nova Scotia Canada B3B 1T6
11. Suppliers' right to submit a statement of capabilities
Suppliers who consider themselves fully qualified and available to meet the specified requirements may submit a statement of capabilities in writing to the Contracting Authority identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
12.
The closing date for a submission of a statement of capabilities.
The closing date and time for accepting statements of capabilities is: October 11th, 2013 at 2:00 p.m. (ADT)
13.
Inquiries and submission of statements of capabilities Contracting Authority
Inquiries and statements of capabilities are to be directed to the Contracting Authority:
Nancy Dunphy Supply Officer Public Works and Government Services Canada Atlantic Region - Acquisitions Branch
1713 Bedford Row Halifax, Nova Scotia B3J 3C9
Telephone:
902-496-5481 Facsimile:
902-496-5016 E-mail:
nancy.dunphy@pwgsc-tpsgc.gc.ca
Delivery Date: 31/03/2014
You are hereby notified that the government intends to negotiate with one firm only as identified above. Should you have any questions concerning this requirement, contact the contracting officer identified above.
An Advance Contract Award Notice (ACAN) allows departments and agencies to post a notice, for no less than fifteen (15) calendar days, indicating to the supplier community that it intends to award a good, service or construction contract to a pre-identified contractor. If no other supplier submits, on or before the closing date, a Statement of Capabilities that meets the requirements set out in the ACAN, the contracting authority may then proceed with the award.
However, should a Statement of Capabilities be found to meet the requirements set out in the ACAN, then the contracting authority will proceed to a full tendering process.
Suppliers who consider themselves fully qualified and available to provide the services/goods described herein, may submit a statement of capabilities in writing to the contact person identified in this Notice on or before the closing date of this Notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements.
The PWGSC file number, the contracting officer's name and the closing date of the ACAN must appear on the outside of the envelope in block letters or, in the case of a facsimile transmission, on the covering page.
The Crown retains the right to negotiate with suppliers on any procurement.
Documents may be submitted in either official language of Canada.
