Vendors are invited to submit a Tender for the provision of services as set out in this Request for Tender (RFT) document.
This RFT will be conducted with the objective of maximizing the benefit to Clear Hills County while offering vendors a fair and equitable opportunity to participate.
Vendors are advised to pay careful attention to the wording used throughout the RFT. Failure to satisfy any term or condition may result in an unacceptable Tender.
Vendors submitting a Tender are deemed to have accepted all the Tender Documents.
This RFT does not commit Clear Hills County to award a contract or to pay any costs incurred in the preparation of a proposal, or to attend a meeting with Clear Hills County staff.
The right to reject any or all Tenders is reserved by Clear Hills County and the lowest or any Tender will not necessarily be accepted.
The Service(s) shall involve engineering of pavement overlay which will include preliminary engineering, detailed design, tender package preparation, construction supervision and post construction survey including warranty inspection.
Monitoring of the Service(s), will be performed by the County, or its designated representative, at a frequency to be determined by the County in its sole and unfettered discretion.
Submission of a tender by a bidder gives the County the right to require the Bidder to execute the contract for the Service(s) as set out within the tender documents. Tenders may not be withdrawn after the Tender Closing and will be irrevocable and open for acceptance by the County for a period of thirty (30) days following the end of the day the Tender Closing. The Successful Bidder will be notified in writing of the award of the Tender when the County delivers a letter of intent to the Successful Bidder.
1.1 Inquiries
1.1.1 Refer all Tender inquiries to Ron Jensen, Public Works Manager, by fax 780-685-3960 or by email to ron@clearhillscounty.ab.ca
1.1.2 Indicate Tender # and project description on all correspondence.
1.1.2.1 Request for Tender #: 2019-09
Description: Engineering of Pavement Overlay
1.2 Tender Return
1.2.1 Tenders will be received at Clear Hills County office no later than 4:00 p.m., local time, on September 6, 2019. Tender submissions shall be sealed and enclosed in envelopes marked with the RFT number and addressed to:
Clear Hills County
313 Alberta Ave
PO Box 240
Worsley, AB T0H 3W0
Attn: Ron Jensen, Public Works Manager
1.2.2 Faxed or electronic Tenders will not be accepted. Clear Hills County does not recommend sending Tenders by Courier due to limited Courier Services. Tender number must be clearly marked in the subject line or on coversheet.
1.2.3 Each Tender shall be addressed to Clear Hills County in a sealed envelope clearly marked with Organization’s name, address and Tender number.
1.2.4 Clear Hills County is not responsible for the timeliness of documents delivered to the County.
1.3 RFT Schedule of Events
1.3.1 RFT Issue Date: August 20, 2019
1.3.2 RFT Closing Date: September 6, 2019
1.3.3 Closing Time: 4:00 p.m. Local Time
1.3.4 Evaluation of Tenders: September 10,2019
2.0 Scope of Work
2.1 Project Overview
2.1.1 Clear Hills County (the “County”) requires the services of an Engineering Consultant for the preliminary engineering, detailed design, tender package preparation, construction supervision and post construction survey including warranty inspection. The Tender will be in two segments as follows: (both to be completed with this contract and are to be completed in year 2020 or 2021 determined by Council budget)
2.1.1.1 Township Road 870 (as per map attached): from the intersection of Range Road 80/Township Road 870, east to the speed curve including .325 km on Range Road 70 for an approximate total of 10.72 km.
2.1.1.2 Township Road 862 (as per map attached): from the intersection of Range Road 62/Township Road 862, proceeding east to the intersection of Range Road 54/Highway 730 for an approximate total of 6.52 km.
2.1.1.3 Total overlay approximate kilometers: 17.565 km
2.1.2 The Consultant will be responsible to:
• Perform the field survey and prepare general arrangement drawings.
• Prepare a tender package, advertise and prepare a recommendation for award.
• Supervise the construction.
• Provide as-built drawings detailing any variations from the design.
2.1.3 Days of engineering supervision required: 26 with recommended standby days.
2.1.4 Contractor is to provide an estimated total contract price of Construction outlined in the Tender Form
