Basic Information

Reference Number

0000260869

Issuing Organization

Simon Fraser University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2023-LS-343

Title

RFP Library Digital Collections Software Platform

Source ID

PU.AC.BC.836081.C83016

Details

Location

Canada, British Columbia, Lower Mainland-Southwest

Purchase Type

Duration: 1 year
Option: 5 years maintenance

Description

SFU Library currently hosts an Islandora 7-based repository, Digital Collections, that it is seeking to upgrade to Islandora 2. Additional content from a second Islandora 7-based repository, SFU Digitized Newspapers, will also be moved to Digital Collections and decommissioned. SFU intends to host the new Digital Collections repository on premises, in the SFU Cloud, which is provided by SFU IT Services. The new Islandora 2 repository will house approximately 500,000 objects (including newspaper pages) in approximately 70 collections.

The successful proponent will be responsible for:

Migrating the content from the existing https://digital.lib.sfu.ca (and selected content from https://newspapers.lib.sfu.ca) into the new Digital Collections repository
- The Drupal field-level metadata for items in this repository is in collection-specific spreadsheets prepared by SFU Library staff.
- Sample metadata for 9 of the collections to be migrated is available.
- The binary content files will be migrated from https://digital.lib.sfu.ca over HTTP.
  - All metadata and binary files for content from SFU Digitized Newspapers will be provided to the vendor separately.
Deliverables as detailed in Appendix D, grouped into the following categories
- Content and metadata structure
- Findability and UX
- Access control
- Scalability
- Preservation
- Miscellaneous

Where available, SFU prefers to adopt solutions and components that are already available within the Islandora community. However, functionality that does not already exist will be developed by the successful proponent during this migration project and shared, where applicable, with the Islandora community using its commonly used Open Source licenses. The deliverables that are, to the best of our knowledge, not available within Islandora at the current time and that will need to be developed by the successful proponent are:

Multilingual metadata alongside English metadata (deliverable C35)
Support for “custom metadata” (deliverable C11)
The ability to warn the user that the item they are about to view may contain sensitive content (deliverable Admin04).
The ability to support Local Contexts Labels and Notices (deliverables C36 and C37).
Access control by Drupal role at both the collection and item level
Access control by IP range role at both the collection and item level, and support for Ezproxy (deliverables AC01 – AC 04)

Dates

Publication

2023/12/05 04:28:18 PM PST

Bid Intent

Not Available

Question Acceptance DeadlineA - Latest Amendment

2024/01/08 11:59:00 PM PST

Questions are submitted online

Yes

Closing DateA - Latest Amendment

2024/01/22 02:00:00 PM PST

Contact Information

Laura Simonsen

778-782-3295

laura_simonsen@sfu.ca

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Technical Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Appendix B - Submission Form
Appendix D - including seperate file "Digital Collections Migration Deliverables Checklist 2023-2024.xls"
Any other non-financial information you want to provide.
** NO PRICING **

Envelope 2 - Pricing

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Appendix C - Rate Bid Form
You may additionally attach a quote.
** This envelop is evaluated separately (numeric data entry into software), so please ensure any non-price information is contained the Technical Proposal envelope **

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