Basic Information

Reference Number

0000044257

Issuing Organization

Hydro Québec

Owner Organization

Hydro-Québec

Project Type

NPP - Notice of Proposed Procurement (Formal)

Project Number

15335343

Title

Projet centrale de production d'électricité avec ou sans énergies renouvelables

Source ID

PP.CO.QC.614749.C97943

Agreement Type

Broader Public Sector (BPS)

Details

Location

Canada, Nunavut, Nunavut

Job Location

Tasiujaq - Nunavik

Description

BACKGROUND
Hydro-Québec generates, transmits and distributes electricity throughout Québec and sells its surplus energy on the wholesale market. Hydro-Québec has generating assets with an installed capacity of more than 35,000 MW. Its sole shareholder is the Québec government. For more information, see our Web site: www.hydroquebec.com.

Hydro-Québec generates and distributes electricity in the northern territory of Nunavik. The power plant supplying the community of Tasiujaq is nearing the end of its service life. The village has grown around the existing power plant, making it impossible to expand the site there. The new power plant must thus be built on a new site.

This Call for Expressions of Interest (EOIs) has been initiated under Hydro-Québec’s Strategic Plan 2016–2020. It is intended both to release technical information specific to the Tasiujaq off-grid system and to enable Hydro-Québec to collect technical information that may help it achieve its corporate objectives. These include cutting the overall cost of electricity generation, reducing the environmental footprint in generating power, and maintaining a secure, reliable supply of electricity.

This process is in line with the guidelines set by the Régie de l’énergie in its February 26, 2015 final decision approving Hydro-Québec Distribution’s Electricity Supply Plan 2014–2023 (Decision D-2015-013). The Régie asked the Distributor to consider requests for proposals (RFPs) for renewable energy projects to supply off-grid systems.

ELIGIBILITY
Only individuals, corporations, partnerships or firms that meet the eligibility requirements set out herein and in the Notice to Interested Parties, that have obtained the EOI Document directly from Hydro-Québec’s Approvisionnement stratégique unit and that have paid any administrative fees that may be required are eligible to respond.

Any EOI submitted by an ineligible individual, corporation, partnership or firm shall be rejected.

PROJECT BRIEF
Hydro-Québec wishes to assess possible construction approaches for a new power plant to be commissioned in 2021.

The initial step in the process of replacing the power plant is to solicit EOIs from power plant developers for projects with or without renewable energy sources in order to identify and document the best possible options meeting the needs of the community.

Under this Call for EOIs, interested suppliers must propose one or more power plant designs comprising one or more sources of generation. All generation sources are allowed but a renewable energy component is encouraged. In analyzing the designs, the cost of the project remains the most important factor.

Among other mandatory design criteria is the possibility of on-site maintenance of facilities. Designs must also comply with all regulations in effect, including the obtaining of applicable government approvals. Suppliers must provide a list of the regulations that they deem applicable.

Interested suppliers must specify the service life of every main component of every project that they present. They must also specify whether or not they are interested in ensuring the maintenance of the facilities during operation of the new power plant.

Hydro-Québec wishes to assess turnkey projects carried out under performance specifications.
Projects do not include interconnection to the distribution system, the telecommunications link and dismantling the existing power plant. Interested suppliers may ignore these costs in their proposals.
Interested suppliers must note that the costs mentioned in the Nunavik construction guide will not apply to this project.

Also note that, at the time of its commissioning, ownership of the new power plant will be transferred to Hydro-Québec.

LOCATION OF WORK
Work will be carried out in the village of Tasiujaq, Nunavik. However, the site will not be visited.
In Appendix C, Hydro-Québec shows a potential site for building the new power plant. Interested suppliers must consider that site for every project proposed and highlight the specifics/characteristics required to carry out projects, including site specifics/characteristics.

COMMUNICATIONS
No contact or communication with the community of TASIUJAQ is authorized under this Call for EOIs. All questions or comments must be addressed to the project manager (see Section 18).

EOI PROCEDURE
The purpose of this Call for EOIs is to enable Hydro-Québec to appraise market interest in a possible contract to build the new Tasiujaq power plant.

Hydro-Québec wishes to know the suppliers interested in such a contract and the innovative approaches they may propose. It thus wishes to obtain the following information:

Proposals based on the project brief in Section 3
Project implementation methods
Overall project schedule, including milestones, environmental and construction permitting, and startup
Cost of every proposal
The interested supplier’s pertinent experience in carrying out the project proposed

That information will help Hydro-Québec gauge the experience of potential suppliers and guide the coming RFP process geared to awarding a turnkey project for the construction of the new Tasiujaq power plant.

STEPS IN THE EOI PROCESS
Hydro-Québec is seeking to learn of and possibly benefit from the expertise and experience of suppliers specialized in various electricity generation methods in order to guide specifications for the new power plant and build the plant under the best conditions at the best possible cost.
Interested suppliers are thus asked to present any proposal that may meet the requirements in the project brief. To do so, you will find in Appendix D (Excel file) an Answer Form on which you can present your business proposals.

A virtual information session should be organized by Hydro-Québec during the posting period.
After studying the proposals received, an individual meeting will be held with suppliers having submitted those meeting Hydro-Québec’s needs and requirements.

This Call for EOIs will normally be followed by a RFP ultimately designed to award a contract for the construction of a new power plant with or without a renewable energy component. However, future steps will be specified in the coming months and more detailed information will be sent to parties having demonstrated their interest. Also note that, at the time of its commissioning, ownership of the new power plant will be transferred to Hydro-Québec.

Hydro-Québec reserves the right to terminate with no obligation this Call for EOIs or any future step (call for bidders, RFP, etc.).

All proposals will be assessed and may potentially influence both the contract award process or the way the project is ultimately implemented.

All information sent to Hydro-Québec will be treated as confidential.

TENTATIVE SCHEDULE

Supplier proposal submitted after the Call for EOIs: December 2016
RFP posted: Fall 2017
Proposals submitted: Winter 2018
Contract award: Spring 2018
Construction completed and power plant commissioned: 2021*

* Tentatively

HYDRO-QUÉBEC RULES OF ETHICS
INELIGIBLE PERSONS AND COMPANIES
The following are ineligible to provide goods or services to Hydro-Québec:

Hydro-Québec employees
Legal entities, partnerships or companies in which a Hydro-Québec employee holds a direct or indirect interest, except where such interest can be acquired without restriction by the general public

MANDATORY DISCLOSURE OF POTENTIAL CONFLICTS OF INTEREST
Any person who holds an important position with, or has a significant interest in, the Interested Party and who is related by blood or marriage (father, mother, son, daughter, brother, sister, legal or common-law spouse) to a Hydro-Québec employee involved directly or indirectly in the procurement or contract administration process for this Call for EOIs shall notify Hydro-Québec thereof. Such a relationship does not bar the Interested Party from doing business with Hydro-Québec. Declaration of the relationship allows for the Contract to be awarded and administered in compliance with Hydro-Quebec’s rules of ethics.

The Interested Party shall make the declaration in a letter enclosed with its EOI, stating the name and position of the persons in question, both at the Interested Party and at Hydro-Québec.

Failure to make a timely Declaration may result in the rejection of the EOI.

ANTI-COMPETITIVE PRACTICES
The Interested Party, by the very fact of submitting its EOI in the context of this Call for EOIs, declares that it has not acted, either personally or through its employees, representatives or agents, contrary to the federal Competition Act, R.S.C. 1985, c. C-34, which Act stipulates, in particular, that it is a criminal act to be party to bid-rigging, namely:

an agreement or arrangement between or among two or more persons whereby one or more of those persons agrees or undertakes not to submit a bid or tender in response to a call or request for bids or tenders; or
the submission of bids or tenders that are arrived at by agreement or arrangement between or among two or more bidders or tenderers.

The Interested Party consequently declares that there has not been, contravening the aforementioned Act, any communication, agreement, or arrangement with a competitor in respect to:

prices,
methods, factors, or formulas to set prices,
details concerning the quality, quantity, specifications or delivery of goods or services that are the subject of this Call for EOIs, except those specifically authorized by Hydro-Québec,
whether or not to submit a proposal,
submitting a proposal that does not meet the specifications of the Call for EOIs.

Bid-rigging is an illegal commercial practice under the Competition Act, R.S.C. 1985, c. C-34 and constitutes a form of price fixing. Any person who is a party to bid-rigging is guilty of an indictable offence and is liable on conviction to a fine in the discretion of the court or to imprisonment for a term not exceeding 14 years, or to both.

In addition, the Interested Party states that it has not obtained nor attempted to obtain privileged information from Hydro-Québec employees or from any natural or legal person, partnership or corporation that has been involved either directly or indirectly in preparing the tender documents.

CAUTIONARY NOTE
Any offer, gift, payment, remuneration or benefit made with a view to obtaining a future contract is liable to result in rejection of the proposal or cancellation of a future contract, as applicable.

TTESTATION FROM REVENU QUÉBEC (ARQ)
ELIGIBILITY OF INTERESTED PARTIES
Any Interested Party with an establishment in Québec that may wish to bid in order to obtain a contract from Hydro-Québec shall have an Attestation from Revenu Québec (ARQ) or authorization from the Autorité des marchés financiers (AMF) in accordance with the Act respecting contracting by public bodies.

EOI SUBMITTED BY A JOINT VENTURE
ELIGIBILITY
If two or more individuals or corporations opt to partner to submit an EOI, each must meet the eligibility requirements set out herein and in the Notice to Interested Parties. A certified copy of the joint-venture agreement signed by the parties thereto must be provided to Hydro-Québec on request.

CALL FOR EOIs DOCUMENT OWNERSHIP
The Call for EOIs Document is the property of Hydro-Québec and may not be used for any purpose other than preparing an EOI.

VERIFICATION OF THE CALL FOR EOIs DOCUMENT
The Interested Party shall ensure that the number of pages in the document received matches the number in the table of contents.

The Interested Party shall advise Hydro-Québec’s Approvisionnement unit of any mismatch as soon as possible after receiving the Call for EOIs Document.

ADDENDA
Any amendment to the Call for EOIs Document shall be issued in the form of an addendum by Hydro-Québec’s Approvisionnement unit and shall form an integral part of the Call for EOIs Document.

Addenda shall be sent to all parties who have obtained the Call for EOIs Document directly from Hydro-Québec’s Approvisionnement unit.

SIGNING OF THE EOI
If the Interested Party is a natural person, he or she shall personally sign the EOI. If the Interested Party is a corporate entity, a duly authorized person shall sign the EOI. On request, the Interested Party shall provide Hydro-Québec with proof that the signatory of its EOI was duly authorized.

If the Interested Party is a partnership or a joint venture, the EOI shall be signed by each of the partners or by a duly authorized person designated by the partnership or joint venture. The power of attorney of each signing officer must be appended to the EOI.

CANCELLATION OF THE CALL FOR EOIs
Hydro-Québec reserves the right to cancel this Call for EOIs, not issue a subsequent RFP and not award a contract.

EOI-RELATED COSTS
Interested parties shall bear all costs and expenses they incur to submit one or more business proposals related to this Call for EOIs.

COMMUNICATIONS AND SUBMITTING DOCUMENT
For any further information, email the following contact:

Yves Dubé
Advisor – Strategic Procurement
Approvisionnement de services de construction
Direction principale – Approvisionnement stratégique
Hydro-Québec
855, rue Ste-Catherine Est, 7e étage
Montréal QC H2L 4P5
514 840-3000, ext. 3809
E-mail: dube.yves.4@hydro.qc.ca

Dates

Publication

2016/11/22 04:01:00 PM EST

Bid Intent

Not Available

Question Acceptance Deadline

2016/12/14 12:00:00 AM EST

Questions are submitted online

Closing Date

2017/01/24 02:00:00 PM EST

Prebid Conference

2016/12/01 10:00:00 AM EST

Contact Information

Yves Dubé

514-840-3000 ext. 3809

dube.yves.4@hydro.qc.ca

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

2016/12/01 10:00:00 AM EST

Location

Séance d'information virtuelle

Event Note

A virtual information session is organized by Hydro-Québec on December 1, 2016 at 10:00 am (French) and at 1:30 pm (English). You must contact the case manager to obtain the contact information for the information session.
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

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