Basic Information

Reference Number

0000295596

Issuing Organization

The Corporation of the Town of Deep River

Owner Organization

CORPORATION OF THE Town of Deep River

Project Type

RFPQ - Request for Pre-Qualification (Formal)

Project Number

2025-RFPQ-01

Title

2025-RFPQ-01

Source ID

PU.MU.ON.990899.C99732

Details

Location

Canada, Ontario, Kingston-Pembroke

Job Location

2 Clubhouse Road, Deep River, Ontario

Description

The Town of Deep River intends to rehabilitate the Deep River Arena in 2025 to modernize its ice rink infrastructure and enhance user experience. This project encompasses the design, engineering, and construction necessary to replace the existing refrigeration piping and headers, concrete slab, and dasher board system including glass, ensuring compliance with current standards and improving operational efficiency. The Arena is located at 2 Clubhouse Way, Deep River, ON.
Rehabilitation works are anticipated to include:

Design and Engineering Services: engagement of qualified professionals to develop detailed designs and specifications for the new refrigeration piping with headers, rink concrete slab and dasher boards including glass, ensuring integration with existing building systems and adherence to applicable codes and standards.
Demolition and Removal: dismantling and disposal of existing refrigeration piping and headers and concrete slab.
Subgrade Preparation and Slab Construction: Excavation and installation of a new sub-base, insulation, and reinforced refrigerated concrete slab. The slab will incorporate a new refrigeration piping system including headers and new trench coverings to provide consistent and efficient ice quality.
New Board System: Supply and installation of a new board system, including player benches, penalty boxes, glass and viewing mesh, to meet current safety and accessibility standards. The Town will retain the old boards and glass.

Submissions for the prequalification are being requested from contractors with expertise in the construction works summarized above. Each submission must include all of the information requested in this document. Only those contractors who successfully meet the requirements of the prequalification process will be invited to bid on this project.
The Town of Deep River is following a prequalification process (RFPQ) prior to tendering the above noted project. Submissions are being requested from GENERAL CONTRACTORS with expertise in the construction works summarized above. Each submission must include all of the information requested in this document. Only those General Contractors who successfully meet the requirements of the prequalification process will be invited to bid on this project

Dates

Publication

2025/06/10 10:11:23 AM EDT

Bid Intent

Optional

Bid Intent DeadlineA - Latest Amendment

2025/06/19 03:00:00 PM EDT

Question Acceptance DeadlineA - Latest Amendment

2025/06/19 12:00:00 PM EDT

Questions are submitted online

Closing DateA - Latest Amendment

2025/06/24 10:00:00 AM EDT

Contact Information

David McCarthy

613-584-2000 ext. 112

dmccarthy@deepriver.ca

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

Additional Bidding Instructions

In order to be considered for this project, the following information is required:

A commitment letter clearly indicating the contractor’s intent to be pre-qualified for the proposed work.
Completed project references: The reference shall include a summary description, schedules, budgets, actual costs. References must include company, location, and contact information including name and telephone number.
A summary description of experience and qualifications of the Project Manager and Site Supervisor/Foreman.
Identify the company’s current availability for completing this work by December 31st, 2025.
A letter from the Contractor’s insurance company indicating the capacity to provide a $5 million general liability insurance certificate.
Identification of any Sub-Contractors (if applicable) to be retained for this project. Include references for the projects listed including company, location, and contact information including name and telephone number.

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