PLEASE READ THE FOLLOWING COMPLETELY AND CAREFULLY PAYING ATTENTION TO ALL REQUIREMENTS AND DATES.
CBC/Radio-Canada is seeking Proposals from industry in response to its Request for Proposals (“RFP) for Access to Information and Privacy (ATIP) Software.
An Agreement resulting from this RFP shall be for three (3) years with three (3) irrevocable option(s) to extend for one (1) year period(s).
1. SUMMARY OF REQUIRED GOODS/SERVICES:
The key objectives in issuing this RFP is as follows:
The key objective in issuing this Request for Proposal (“RFP”) is to identify CBC/Radio-Canada’s future Supplier(s) of Goods/Services for Access to Information and Privacy (ATIP) requests management software for the management of CBC Radio-Canada's ATIP cases.
The selected vendor will be responsible for providing a software suite that enables CBC Radio-Canada to redact sensitive information from documents, manage cases and generate reports.
The selected vendor must have a proven track record of providing ATIP specific software and have the technical expertise and infrastructure necessary for delivering such software to a Canadian public institution. The vendor must also demonstrate compliance with relevant laws and regulations governing ATIP in Canada.
2. TO REQUEST THE RFP DOCUMENTATION
As CBC/Radio-Canada uses Merx (https://www.merx4.merx.com/cbc) to manage its solicitation process, all Proponents must obtain the RFP documents through Merx. Here is the link to the Merx Quick Get Started Steps
for new users (http://bit.ly/2NW0a93).
Please note that CBC/Radio-Canada is not responsible for the distribution of the documents.
3. COMMUNICATION WITH CBC/RADIO-CANADA
Any contact with CBC/Radio-Canada at this stage of the RFP must be undertaken by e-mail only, which will be addressed to the CBC/Radio-Canada Representative for this RFP, whose co-ordinates appear below. All e-mails pertaining to this RFP must state the RFP reference number (RFP #TI20250623) in the “Subject” of the e-mail.
CBC/Radio-Canada Representative:
Richard Wiebe
Senior Manager, Strategic Supply Management
Finance & Administration
CBC/Radio-Canada
E-mail: richard.wiebe@cbc.ca
Proponents may have queries, require further information or clarification, or discover certain omissions or ambiguities in the RFP documents. If so, or if there is any doubt about the meaning of any part of this RFP, questions must be submitted in writing by Merx as defined in PART I: INTRODUCTION , Table 1: critical dates of the RFP process.
6. RECEIPT OF PROPOSALS
Proposals must be received by CBC/Radio-Canada, via electronic submission to the Merx Website (www.merx.com) no later than August 5, 2025 at 8:00:00 pm, Eastern Time.
The Proponent has the sole responsibility for the timely receipt of a Proposal by CBC/Radio-Canada. The Proponent cannot transfer such responsibility to CBC/Radio-Canada. The MERX clock shall be used to determine the time of receipt of the Proposal, whether the time indicated on such clock is accurate or not.
Partial Proposals, amendments or revisions which are received after the date and time for the RFP Submission Closing Date will not be accepted.
Note:
CBC/Radio-Canada retains the right to negotiate with Proponents on any procurement.
