Basic Information

Reference Number

0000308225

Issuing Organization

Algoma University

Owner Organization

Algoma University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP#104.ADS.2025

Title

Architectural & Design Services for Psychology Clinical & Research Space

Source ID

PU.AC.ON.807039.C2897951

Agreement Types

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

OB/CFTA

Details

Location

Canada, Ontario, Northeast

Delivery Point

100 Level, Convergence Center, Algoma University, Sault Ste. Marie, Ontario, P6A 2G4

Purchase Type

Duration: 1 year

Description

Procuring Entity:
Algoma University (AU)
Procurement Services
1520 Queen Street East
Sault Ste. Marie, Ontario P6A 2G4

Contact:
Nandakumar R Nair
Procurement@AlgomaU.ca

Procurement Method: Open acquisition whereby all interested Suppliers may submit a Proposal.

Description: This Request for Proposal (“RFP”) issued by Algoma University invites qualified architectural firms to submit non-binding proposals for the provision of Architectural and Design Services for the Psychology Clinical and Research Space at Algoma University’s Sault Ste. Marie campus, as further described herein.

The project entails the renovation and transformation of approximately 4,170 sq. ft. on the 100 Level of the Convergence Center into a state-of-the-art Psychology Research and Teaching Hub supporting Algoma’s expanding Psychology program.

The successful Proponent will be responsible for providing comprehensive architectural services from programming through post-occupancy, ensuring all work aligns with the Architects Act (R.S.O. 1990), OAA By-Laws, and the Broader Public Sector (BPS) Procurement Directive.

Link to download the RFP documents: RFP#104.ADS.2025 Architectural & Design Services

Estimated Quantities: Please refer the RFP documents

Submission Details: All submissions must be emailed to AU Contact only.

Submission Deadline: Tuesday, December 9, 2025 – no later than 2:00 p.m.

Public Opening: Not Applicable

Mandatory Submission Requirements: All Proposals must include the mandatory submission forms and documents listed below. Proposals that do not meet these requirements will be subject to the Rectification Process outlined in Section 6.1.2.
6.1 Submission Requirements
Form / DocumentRequirement
Submission Form (Appendix 1), Must be completed and signed by an authorized representative.
Rate Bid Form (Appendix 2), Must be completed and submitted in a separate file.
Form of Agreement (Appendix 3), The proponent must review and acknowledge. Submit comments in a separate file, if applicable.
Similar Projects Form (Appendix 4), Must be completed and included with the submission. For reference purposes only.
Mandatory & Rated Requirements Questionnaire (Appendix 5), Must be fully completed in Excel format only. No supporting documents will be evaluated.
Pre-Conditions of AwardProof of the following must be submitted upon award: valid insurance, WSIB clearance, and Health & Safety Policy.

6.1.2 Rectification Process: If a Proposal is missing one or more of the components below, the Proponent will be given an opportunity (before the rectification deadline) to correct only the following deficiencies:

Appendix 1 – Missing signature or incomplete proponent info
Appendix 2 – Missing pricing components
Appendix 3 – Confirmation of agreement review/comments
Appendix 4 – Missing reference details

Only proposals that satisfy all mandatory requirements by the rectification deadline will proceed to Stage I evaluation. Proposals that do not will be disqualified from further consideration.

Complete submission requirements are provided within the acquisition document(s).

Scored Submission Requirements: Proponents that “Pass” Stage I - Mandatory Criteria will move on to Stage II. Proponents that do not “pass” (answer “yes” to all criteria) will not move on to Stage II.

The following is an overview of the categories and weighting for the rated criteria to be used in evaluation of the RFP. Suppliers who do not meet a minimum total rated score of 60% in Stage II will not be considered to proceed to Stage III of the evaluation process.

Evaluation Stages
Stage I: Mandatory Criteria
Stage II: Rated Criteria (40 points)

Team qualifications and capacity (including subconsultants) (10 points)
Project understanding, methodology, and engagement approach (15 points)
Schedule and deliverability (10 points)
Sustainability, accessibility, and local collaboration (5 points)

Stage III: Rate Bid Submission (60 points)

Total Points (100 points)

This procurement is covered by Chapter 5 of the Canadian Free Trade Agreement (CFTA).

Services Delivery Date: It is anticipated that the Agreement will be executed by the third week of December 2025.

Duration of Agreement:
The initial term of the Agreement will be for 10 months, with an option to extend for an additional 2 months under the same terms and conditions, at the sole discretion of Algoma University. The total Agreement term shall not exceed 15 months.
The successful proponent will enter into an agreement based on the OAA 600 (2021) or the University’s Professional Services Agreement incorporating OAA terms.
The Consultant must maintain valid professional liability insurance as required by the OAA and provide proof prior to contract execution.
All architectural services shall be performed in accordance with the Architects Act (Ontario), OAA By-Laws, and University policies.
Ownership of all drawings and documents produced will remain with the Consultant, with Algoma University granted an irrevocable license to use them for operation, maintenance, and future modification of the building.
The University is not obliged to accept the lowest-cost or any proposal and may cancel the process without award.
All proposals and supporting materials become the property of Algoma University.

Additional Options: Not Applicable

Negotiation: At the end of the evaluation process, AU may identify one or more Suppliers with whom it wishes to enter into negotiations, by written notification. See acquisition document(s) for further detail.

Responses must be submitted in English.
Suppliers should note that information contained within this Acquisition Notice is subject to change. Suppliers are encouraged to download the acquisition document(s) which contain the most current information.
If there is a conflict between the acquisition document(s) and this Acquisition Notice, the acquisition document(s) will take precedence.

Dates

Publication

2025/11/25 11:35:24 AM EST

Bid Intent

Not Available

Questions are submitted online

Closing Date

2025/12/09 02:00:00 PM EST

Onsite Visit

2025/12/02 09:00:00 AM EST

Contact Information

Nandakumar Nair

(705) 406 0317 ext. 3668

nandakumar.nair@algomau.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

2025/12/02 09:00:00 AM EST

Location

100 Level, Convergence Center Algoma University Sault Ste. Marie, Ontario P6A 2G4
Event Note
The site visit will be held 1 week following the RFP posting. Based on the scheduled release date of November 25, 2025, the site visit will take place on:

Date: Tuesday, December 2, 2025

Time: 9:00 a.m.

Location: 100 Level, Convergence Center, Algoma University, Sault Ste. Marie, Ontario, P6A 2G4

All Proponents are encouraged to attend the site visit to familiarize themselves with the facilities and confirm their understanding of the project scope and site conditions. Attendance is mandatory. Proponents are responsible for reviewing all available information and ensuring they understand the existing conditions. No claims for oversight, misinterpretation, or incomplete understanding of site conditions will be accepted post-award.

Proponents planning to attend the site visit are requested to confirm their attendance by email to Procurement@algomau.ca no later than Monday, December 1, 2025, at 5:00 p.m. Please include the following information in your confirmation:
- Name
- Designation/Title
- Email Address
- Contact Number
- Company Name
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Contact Person: Nandakumar R Nair
Email: procurement@algomau.ca
Note: Only online submissions via email will be accepted for this procurement.

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