RFP TIMING AND SUBMISSION
Closing Date: Submissions must be received by 3:00 pm, local time, on Tuesday, April 30 to be considered.
Electronic Submissions: Submissions via email will be accepted up to the deadline. Submissions must be made in a single PDF file attached to an email sent to apetry@discoverhalifaxns.com with “the project title in the subject matter. Any content contained within the body of the email will not be considered for evaluation.
Hard Copy Submissions: Hard copy submissions will be accepted up to the deadline. Four (4) complete copies of each proposal must be sent to Attention: Angela Petry. Proposals and their envelopes should be clearly marked with the name and address of the proponent and the project title.
Late proposals will not be accepted.
Proposals not meeting all mandatory requirements will be rejected without further consideration.
PROPOSAL PROCESS
The following format and sequence should be followed to ensure consistency in proponent response and guarantee that each proposal receives full consideration. All pages should be consecutively numbered.
1. One-page letter of introduction identifying the proponent that is signed by the person or persons authorized to sign on behalf of and bind the proponent to statements made in the proposal.
2. The body of the proposal should include:
- Detailed Approach and Methodology: Outline your firm’s approach and methodology for conducting the event venue inventory, readiness assessment, gap analysis, and competitive benchmarking.
- Proposed Timeline: Provide a timeline for all project phases, from initial data collection to final report submission.
- Team Qualifications and Experience: Detail the qualifications and experience of the team members who will be involved in this project. Highlight relevant expertise and roles within the project.
- Case Studies/Examples: Include case studies or examples of similar projects your firm has completed, emphasizing those that involved venue assessments, gap analyses, or benchmarking studies.
- Detailed Budget Breakdown: Offer a detailed budget breakdown that outlines the estimated costs associated with each phase of the project. This should include any expected expenses for travel, materials, and additional consultancy services as necessary.
3. Additional Information: Feel free to include any additional information you believe would make your proposal more compelling or highlight your firm's unique qualifications for undertaking this project.
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