TORONTO POLICE SERVICE
REQUEST FOR QUOTATION (RFQ) # 1803864 - 25
Note: TPS has moved to electronic response submission via MERX
The Respondent must register with MERX in order to have the ability to upload a bid formally. Please ensure that the registration is completed 24 hours prior to uploading your submission.
Please go to http://www.youtube.com/watch?v=To0fqSccw3M for information regarding how to upload your submission through MERX. If you still have issues, please contact MERX directly at 1-800-964-MERX (6379) or visit the MERX website at www.merx.com.
Description
TPS is accepting submissions for RFQ No. 1803864 – 25 for Supply and Delivery of Nikon Digital Cameras and Accessories for the Toronto Police Service (TPS).
Closing Time
Electronic submissions will be accepted until 1:00:00 p.m. on Monday, August 11, 2025, as per the electronic bid clock identified on MERX.
Submission Requirements
Bids must only be submitted through the MERX Electronic Bid Submission (“EBS”) System (www.merx.com). Respondents shall be solely responsible for the delivery of their submission using the MERX portal by the time and closing date, as per the electronic bid clock identified on MERX and the RFQ closing date, in accordance with the Submission Requirements outlined in the RFQ. Any Bid submitted after the submission deadline will be rejected.
Scope of Work
This RFQ, issued by the TPS, is to obtain a Vendor of Record (VOR) for the provision of Nikon Digital Cameras and Accessories . The entire required equipment is expected to be purchased in 2025, with all items to be delivered by the end of September or October 2025. Additional units may be needed throughout the term of the agreement, as quantities are expected to fluctuate due to new members joining the unit. Bidders must submit cost prices according to detailed requirements in the Submission Forms outlined in the RFQ document.
MANDATORY FORMS SUBMISSION
Mandatory Bid Submission Forms are:
- APPENDIX A - MANDATORY REQUIREMENTS FORM (Evaluated)
- APPENDIX B – PRICE SUBMISSION FORM (Evaluated)
In addition to the mandatory Bid Submission Forms, the following completed forms to be submitted:
- SECTION 1. TPS Policies Form
- SECTION 2. Environmentally Responsible Procurement Form
- SECTION 3. Statutory Declaration Form
- SECTION 4. Key Personnel Form
- SECTION 5. Bidder's Experience in Similar Work Form
Contract Term
The term of this contract is for a three (3) year period commencing upon the award of the contract.
Non-Exclusivity
The creation of this RFQ shall not be a guarantee of exclusivity.
PIGGYBACK
The TPS may, upon request, permit other Public Bodies to purchase against any Contract which may result from this RFQ. Bidders are requested to indicate on the price submission form if they will extend the pricing, terms and conditions of this Bid to other Public Bodies if the Bidder becomes the Vendor. The Vendor agrees to this provision, and participating agencies may enter into a Contract with the Vendor for the purchase of the Services described herein based on the terms, conditions, prices, and percentages offered by the Vendor. Minor changes in terms and conditions, including shipping and delivery options, may be negotiated by participating agencies. Please note: copies of the Vendor’s submission may need to be provided to the interested agency (in confidence) to review prior to participating.
All in accordance with the requirements stated in the RFQ document to be downloaded.
