Basic Information

Reference Number

0000301420

Issuing Organization

VIA Rail Canada Inc.

Project Type

ITT - Invitation to Tender (Formal)

Project Number

202509006

Title

P00151_Montreal Maintenance Center Fire Alarm System Upgrade

Source ID

PP.CO.QC.583475.C2594276

Agreement Types

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

World Trade Organization Agreement on Government Procurement (WTO-AGP)

Details

Location

Canada, Quebec, Montréal

Job Location

Montreal

Purchase Type

One Time Only- Delivery Date:2025/12/18

Description

Following a condition assessment performed in 2022 by engineering firm SNC-Lavalin, fire alarm systems were surveyed against requirements of applicable codes and installation standards at the Montreal Maintenance Center (MMC). To ensure compliance to codes, reliability and serviceability of systems, VIA Rail would like to proceed with the replacement of the fire alarm system at the MMC according to SNC’s recommendations. The three buildings onsite included within this replacement are the Main Building, the Wheel Shop and the Fuel Plant.

In order to submit a Tender, the Tenderer must comply with the following mandatory criteria:

Tenderer must have attended the Mandatory Site Visit
Tenderer has the following minimal insurance coverage:
1. All Risks insurance policy
2. Commercial General Liability Insurance of $5,000,000
3. Standard Owners Form Automobile Liability Insurance of $2,000,000
4. Professional Liability Insurance of $1,000,000
Bid bond issued in favour of VIA dated and signed by an authorized representative of the Surety. Provide a letter signed by an authorized representative of a recognized financial institution, stating that if the Tenderer is awarded the Contract, they will issue the required Performance and Labour & Material Bonds in favour of VIA dated and signed by an authorized representative of the Surety following contract award.
1. Bid Bond (10%)
2. Performance Bond (50%) and Material/Labour Bond (50%)
The work must be substantially completed no later than 52 weeks following Contract signature.
Experience
1. General Contractor must have a minimum of 10 years’ experience
2. Subcontractors must have a minimum of 5 years’ experience in their related expertise of work
Tenderer confirms their Tender complies with all requirements, specifications and commits to respect them during the entire project duration
Tenderer commits to respecting VIA’s Contractor Safety Guidelines

Dates

Publication

2025/09/18 04:23:39 PM EDT

Bid Intent

Required

Bid Intent Deadline

2025/10/09 04:00:00 PM EDT

Question Acceptance Deadline

2025/10/09 04:00:00 PM EDT

Questions are submitted online

Yes

Closing Date

2025/10/16 04:00:00 PM EDT

Onsite Visit

2025/09/25 10:00:00 AM EDT

Contact Information

Tran Trinh

514-871-6967

tran_trinh@viarail.ca

Sylvie Rathier

514-871-6301

sylvie_rathier@viarail.ca

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bid Deposit Required

- Certification/Training

- Contractors License Required

- Installation Required

- Insurance Required

- Material Safety Data Sheets Required

- Safety Standards Plan

- Training Required

- Warranty Information Required

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

2025/09/25 10:00:00 AM EDT

Location

201 Ash Avenue, Montreal, QC, H3K 3K2

Event Note

Contact: Stephanie Mackenzie (438-220-8975)
While on the Railway property, you will be required to wear a safety hat, safety glasses, reflective apparel (safety vest) and safety boots in accordance with the Railway’s regulations as stated in “Safety Guidelines for Contractors.” The potential Tenderers must be present for the Safety Briefing prior to entering the VIA Right-of-Way.
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Invitation to Tender	The ITT must be completed and returned in its entirety.	Yes	Yes
Doc. 3 - Certificate of Insurance	a) Commercial General Liability of $10,000,000; b) standard Owners Form Automobile Liability of $5,000,000; c) Professional Liability Insurance of $1,000,000; and d) ll Risks Insurance	Yes	Yes
Doc. 3 - Bid Bond of 10%	Bid Bond issued in favour of VIA dated and signed by an authorized representative of the Surety and representing 10% of the value of your Bid	Yes	Yes
Doc. 3 - 50% Bonds	Performance Bond (50%) and Material/Labour Bond (50%)	Yes	Yes
Doc. 5 - Executive Summary	Tenderer must provide a written document of the proposed activities and procedures pertaining to the scope of work in order to demonstrate your understanding of the work.	Yes	Yes
Doc. 5 - Project Schedule	Provide a Preliminary Construction Schedule (MS Project) that demonstrates, at a minimum, targeted project milestones based on a contract award date.	Yes	Yes
Doc. 5 - Warranty	The contractor is to provide a Warranty program for installed materials with his tender.	Yes	Yes
Doc. 5 - Resources & Team	The Tenderer must provide the organizational chart of the team assigned specifically to VIA’s project	Yes	Yes
Doc. 5 - Resources & Team PM	The Tenderer must provide the Curriculum Vitae (CV) of the proposed Project Manager that will be involved on the project.	Yes	Yes
Doc. 5 - Resources & Team SS	The Tenderer must provide the Curriculum Vitae (CV) of the proposed Site Supervisor that will be involved on the project	Yes	Yes
Doc. 5 - Resources & Team HSE	The Tenderer must provide the Curriculum Vitae (CV) of the proposed HSE Representative that will be involved on the project.	Yes	Yes
Doc. 5 - Resources & Team CR	The Tenderer must provide the Curriculum Vitae (CV) of the proposed Commissioning Representative who will be involved in the project	Yes	Yes
Doc 5. - Quality & Safety	Tenderer must complete the HSE and Quality Questionnaire and return in the EXCEL version.	Yes	Yes
Doc 5. - Quality & Safety QP	Tenderer must return a copy of their full Quality Program with their bid.	Yes	Yes
Doc 5. - Quality & Safety HSE	Tenderer to provide a copy of their full HSE program.	Yes	Yes
Doc 5. - Quality & Safety C19	Tenderer must submit their corporate COVID-19 Policy/Program to be implemented during the completion of project works if requested	Yes	Yes
Doc 5. - Quality & Safety CNESST	Tenderer to submit their CNESST LETTER OF GOOD STANDING	Yes	Yes
Doc 5. - Quality & Safety INJ	Tenderer to submit their CNESST WORKPLACE INJURY SUMMARY REPORT	Yes	Yes
Doc 5. - Quality & Safety AMP	Provide a copy of the AMP confirmation letter	Yes	Yes
Doc. 5 - Quality & Safety	Provide a copy of your RBQ licence, your CCQ certificate and the attestation from Revenue Québec (NEQ)	Yes	Yes
Doc. 6 - Sustainability	Provide a Project Waste Management Strategy highlighting recycling and salvage requirements to be considered for the project.	Yes	Yes
No entries

Additional Bidding Instructions

1 copy of the ITT and all requested supporting documentation

Envelope 2 - Pricing

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Price Grid_Excel	Complete all tabs in the document titled 202509006_P00151_MMC Fire Alarm System Upgrade_Price Grid-Grille de prix_00	Yes	Yes
Price Grid_PDF	Provide a PDF version of the pricing sheet (all 3 tabs)	Yes	Yes
No entries

Additional Bidding Instructions

1 copy of the Price Grid in Excel and PDF formats

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