Basic Information

Reference Number

0000309344

Issuing Organization

VIA Rail Canada Inc.

Project Type

ITT - Invitation to Tender (Formal)

Project Number

202512002

Title

P00162 - TMC Rinsing System

Source ID

PP.CO.QC.583475.C2594276

Details

Location

Canada, Ontario, Toronto

Job Location

Toronto Maintenance Centre

Description

VIA Rail wishes to proceed with the installation of a new Rinsing System in our Servicing shop supporting our new fleet of Venture trains. The installation and connections will be required throughout our Servicing shop for each of the three tracks and will include associated train connection ports for the cars on the West side and the locomotives on the East side.

A series of ports will be installed to connect portable carts (not included in the contract) that will allow the rinsing of the toilet tanks of the cars via fixed reels mounted between the pit columns.

The existing domestic water supply connection points are located under the decks of the East and West tracks in a confined space. The new piping systems will run parallel with each track for the entire length under the pit walkway grating. The design intent is to supply, install and test the new system in accordance with VIA's Techanical Specifications to ensure compliance for the Siemens fleet, including sustained pressure and flow.

In order to submit a Tender, the Tenderer must comply with the following mandatory criteria:

Tenderer must have attended the Mandatory Site Visit
The work must be substantially completed no later than June 30, 2026
Experience
1. General Contractor must have a minimum of 10 years’ experience
2. Subcontractors must have a minimum of 5 years’ experience in their related expertise of work
Tenderer confirms their Tender complies with all requirements, specifications and commits to respect them during the entire project duration
Tenderer commits to respecting VIA’s Contractor Safety Guidelines

Dates

Publication

2025/12/09 06:19:00 PM EST

Bid Intent

Required

Bid Intent Deadline

2026/01/08 05:00:00 PM EST

Question Acceptance Deadline

2026/01/08 05:00:00 PM EST

Questions are submitted online

Yes

Closing Date

2026/01/15 05:00:00 PM EST

Onsite Visit

2025/12/16 02:00:00 PM EST

Contact Information

Tran Trinh

514-871-6967

tran_trinh@viarail.ca

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bid Deposit Required

- Certification/Training

- Contractors License Required

- Installation Required

- Insurance Required

- Safety Standards Plan

- Training Required

- Warranty Information Required

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

2025/12/16 02:00:00 PM EST

Location

50 Drummond Street, M8V 4B5, Toronto, Ontario

Event Note

Contact: Allison Funnell, (416) 347-1493
At the security gates Meeting will be in building C
While on the Railway property, you will be required to wear a safety hat, safety glasses, reflective apparel (safety vest) and safety boots in accordance with the Railway’s regulations as stated in “Safety Guidelines for Contractors.” The potential Tenderers must be present for the Safety Briefing prior to entering the VIA Right-of-Way.
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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Invitation to Tender	The ITT must be completed and returned in its entirety.	Yes	Yes
Doc. 3 - Certificate of Insurance_5M	a) Commercial General Liability of $5,000,000 b) standard Owners Form Automobile Liability of $2,000,000 and c) All Risks Insurance	Yes	Yes
Doc. 3 - Bid Bond of 10%	Bid Bond issued in favour of VIA dated and signed by an authorized representative of the Surety and representing 10% of the value of your Bid	Yes	Yes
Doc. 3 - 50% Bonds	Performance Bond (50%) and Material/Labour Bond (50%)	Yes	Yes
Doc. 5 - Executive Summary	Tenderer must provide a written document of the proposed activities and procedures pertaining to the scope of work in order to demonstrate your understanding of the work.	Yes	Yes
Doc. 5 - Project Schedule	Provide a Preliminary Construction Schedule (MS Project) that demonstrates, at a minimum, targeted project milestones based on a contract award date.	Yes	Yes
Doc 5 - Schedule of Inspections & Quality Controls	The General Contractor is to submit for VIA’s review, their planned schedule of Inspections and Quality Controls as indicated in section 3 of Doc. 5	Yes	Yes
Doc. 5 - Resources & Team	The Tenderer must provide the organizational chart of the team assigned specifically to VIA’s project	Yes	Yes
Doc. 5 - Resources & Team_PM	The Tenderer must provide the Curriculum Vitae (CV) of the proposed Project Manager that will be involved on the project.	Yes	Yes
Doc. 5 - Resources & Team_Site Super	The Tenderer must provide the Curriculum Vitae (CV) of the proposed Site Supervisor that will be involved on the projec	Yes	Yes
Doc. 5 - Resources & Team_HSE Rep	The Tenderer must provide the Curriculum Vitae (CV) of the proposed HSE Representative that will be involved on the project.	Yes	Yes
Doc. 5 - Resources & Team_Commissioning Rep	The Tenderer must provide the Curriculum Vitae (CV) of the proposed Commissioning Representative who will be involved in the project	Yes	Yes
Doc 5 - Quality & Safety	Tenderer must complete the HSE and Quality Questionnaire and return in the EXCEL version.	Yes	Yes
Doc 5 - Quality & Safety Program_QA document	Tenderer must return a copy of their full Quality Program with their bid.	Yes	Yes
Doc 5 - Quality & Safety_HSE document	Tenderer to provide a copy of their full HSE program.	Yes	Yes
Doc. 5 - Quality & Safety_Covid 19	Tenderer must submit their corporate COVID-19 Policy/Program to be implemented during the completion of project works if requested.	Yes	Yes
Doc. 5 - Quality & Safety_Letter	Tenderer to submit their WSIB LETTER OF GOOD STANDING	Yes	Yes
Doc. 5 - Quality & Safety_Summary	Tenderer to submit their WSIB WORKPLACE INJURY SUMMARY REPORT	Yes	Yes
Doc. 5 - Quality & Safety_AMP	Provide a copy of the AMP confirmation letter	Yes	Yes
Doc. 5 - Quality & Safety_Licences	Provide a copy of your Ontario Contractor License Number	Yes	Yes
Doc. 6 - Sustainability	Provide a Project Waste Management Strategy highlighting recycling and salvage requirements to be considered for the project.	Yes	Yes
Additional documents	You can add any other supporting documents not listed above	No	Yes
No entries

Envelope 2 - Pricing

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Doc 6 - Financial Tender - Price Grid	The Price Grid must be completed and returned in its entirety	Yes	Yes
No entries

Additional Bidding Instructions

Bidder must provide a copy of the Price Grid in Excel and PDF formats

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