Basic Information

Reference Number

0000286771

Issuing Organization

VIA Rail Canada Inc.

Project Type

ITT - Invitation to Tender (Formal)

Project Number

202504002

Title

P00240_Winnipeg Station HVAC, Fire Alarm and Life Safety Systems Upgrade

Source ID

PP.CO.QC.583475.C106262

Details

Location

Canada, Manitoba, Winnipeg

Job Location

Winnipeg Union Station 123 Main Street
Winnipeg, Manitoba
Canada R3C 1A3

Description

Winnipeg’s Union Station is a large, Heritage, Beaux-Arts-style railway terminal constructed in 1908 and is located at 123 Main Street in downtown Winnipeg, Manitoba. Various HVAC, Control, Fire Life Safety and Base Building Architectural components now require repairs, refurbishments, or complete replacement.

Dates

Publication

2025/11/17 03:58:25 PM CST

Bid Intent

Required

Bid Intent Deadline

2025/12/10 04:00:00 PM CST

Question Acceptance Deadline

2025/12/10 04:00:00 PM CST

Questions are submitted online

Yes

Closing Date

2025/12/17 04:00:00 PM CST

Onsite Visit

2025/11/26 10:00:00 AM CST

Contact Information

Sylvie Rathier

514-871-6301

sylvie_rathier@viarail.ca

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bid Deposit Required

- Certification/Training

- Contractors License Required

- Installation Required

- Insurance Required

- Material Safety Data Sheets Required

- Spill Containment Plan

- Warranty Information Required

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

2025/11/26 10:00:00 AM CST

Location

Winnipeg Union Station

Event Note

Please report to the Main Entrance Lobby.
Winnipeg Union Station, 123 Main Street, Winnipeg, MB
Contact: Juan Carlos Soneira Medina, 416.996.4027
While on the Railway property, you will be required to wear a safety hat, safety glasses, reflective apparel (safety vest) and safety boots in accordance with the Railway’s regulations as stated in “Safety Guidelines for Contractors.” The potential Tenderers must be present for the Safety Briefing prior to entering the VIA Right-of-Way.
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Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Qualitative

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Invitation to Tender	The ITT must be completed and returned in its entirety.	Yes	Yes
Doc. 5 - Certificate of Insurance	a) Commercial General Liability of $10,000,000 b) standard Owners Form Automobile Liability of $5,000,000 c) All Risks Insurance	Yes	Yes
Doc. 5 - Bid Bond of 10%	Bid Bond issued in favour of VIA dated and signed by an authorized representative of the Surety and representing 10% of the value of your Bid	Yes	Yes
Doc. 5 - 50% Bonds	Performance Bond (50%) and Material/Labour Bond (50%)	Yes	Yes
Doc. 5 - Executive Summary	Tenderer must provide a written document of the proposed activities and procedures pertaining to the scope of work in order to demonstrate your understanding of the work.	Yes	Yes
Doc. 5 - Project Schedule	Provide a Preliminary Construction Schedule (MS Project) that demonstrates, at a minimum, targeted project milestones based on a contract award date indicated in Part A of ITT	Yes	Yes
Doc. 5 - Resources & Team	The Tenderer must provide the organizational chart of the team assigned specifically to VIA’s project	Yes	Yes
Doc. 5 - Resources & Team_PM	The Tenderer must provide the Curriculum Vitae (CV) of the proposed Project Manager that will be involved on the project.	Yes	Yes
Doc. 5 - Resources & Team_Superintendant	The Tenderer must provide the Curriculum Vitae (CV) of the proposed Site Supervisor that will be involved on the project	Yes	Yes
Doc. 5 - Resources & Team_HSE	The Tenderer must provide the Curriculum Vitae (CV) of the proposed HSE Representative that will be involved on the project.	Yes	Yes
Doc. 5 - Resources & Team_Commissioning	The Tenderer must provide the Curriculum Vitae (CV) of the proposed Commissionning Representative that will be involved on the project.	Yes	Yes
Doc. 5 - Quality & Safety	Tenderer must complete the HSE and Quality Questionnaire and return in the EXCEL version	Yes	Yes
Doc. 5 - Quality & Safety_HSE Program	Tenderer to provide a copy of their full HSE program.	Yes	Yes
Doc. 5 - Quality & Safety_Quality Program	Tenderer to provide a copy of their full Quality Program	Yes	Yes
Doc. 5 - Quality & Safety_Covid 19	Tenderer must submit their corporate COVID-19 Policy/Program to be implemented during the completion of project works if requested	Yes	Yes
Doc. 5 - Quality & Safety_WCB Letter	Tenderer to submit their WCB Manitoba LETTER OF GOOD STANDING	Yes	Yes
Doc. 5 - Quality & Safety_WCB Summary Report	Tenderer to submit their WCB Manitoba WORKPLACE INJURY SUMMARY REPORT	Yes	Yes
Doc 5. - Sustainability & Environmental impact	Tenderer to provide their Project waste Management Strategy highlighting recycling and salvage requirements to be considered for the project.	Yes	Yes
Doc. 5 - Disclosure of Non-Canadian Products	Tenderer to complete the Non-Disclosure form to identify any non-Canadian materials, products or components.	Yes	Yes
Appendix A - Scope of work_	If the tenderer has received the authorization from the Canadian Border Security Agency, please provide the list of employees that have the clearance.	Yes	Yes
Appendix A - Scope of work_Lifting Plan	Tenderer to provide a lifting plan for the project.	Yes	Yes
No entries

Additional Bidding Instructions

General Contractors must complete their Intention to Bid on MERX by the date indicated on page 4 of the ITT.
General Contractors must submit their Qualitative bid separate from the Financial bid

Envelope 2 - Pricing

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Upload the EXCEL version of the pricing sheet. Please ensure you have completed all tabs.

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