Basic Information

Reference Number

0000298799

Issuing Organization

VIA Rail Canada Inc.

Project Type

ITT - Invitation to Tender (Formal)

Project Number

202509001

Title

P00306_MMC HVAC_Heavy Repair and Workshop

Source ID

PP.CO.QC.583475.C106262

Details

Location

Canada, Quebec, Montréal

Job Location

Centre de Maintenance de Montréal 201, avenue Ash
Montreal, Quebec
Canada H3K 3K2

Description

Since the Montreal maintenance center was built in 1987, the building's maintenance team has operated and maintained the building's HVAC units. The majority of these assets are now at the end of their useful life. The two areas of work for this mandate are Heavy Repair and Small Workshops. By replacing its equipment, VIA Rail also aims to reduce its greenhouse gas emissions. In order to submit a bid, the Tenderer must comply with the following mandatory criteria:

Tenderer has the following minimal insurance coverage:

Commercial General Liability Insurance of $10,000,000 per event and a minimum of $10,000,000 overall.
Standard Owners Form Automobile Liability Insurance of $5,000,000
Professional Liability Insurance of [$1,000,000]; and
All Risks insurance policy

Bid Bond issued in favour of VIA dated and signed by an authorized representative of the Surety. Provide a letter signed by an authorized representative of a recognized financial institution, stating that if the Tenderer is awarded the Contract, they will issue the required Performance and Labour & Material Bonds in favour of VIA dated and signed by an authorized representative of the Surety following contract award.

Bid Bond (10%)
Performance Bond (50%) and Material/Labour Bond (50%)

The work must be substantially completed no later than 46 weeks following Contract signature.
General Contractor must have a minimum of 10 years’ experience
Subcontractors must have a minimum of 5 years’ experience in their related expertise of work.
The company or person specializing in modified bitumen membrane roofing must have 10 years' experience, backed up by references, and be one of the roofing contractors approved by the membrane manufacturer.
The structural steel contractor must be a recognized specialist and member of the Canadian Institute of Steel Construction (CISC).
Tenderer confirms his Tender complies with all requirements, specifications and commits to respect them during the entire project duration.
Tenderer commits to respect VIA’s Contractor Safety Guidelines
Tenderer must have attended the Mandatory Site Visit

Dates

Publication

2025/09/11 03:14:20 PM EDT

Bid Intent

Required

Bid Intent Deadline

2025/10/15 04:00:00 PM EDT

Question Acceptance Deadline

2025/10/15 04:00:00 PM EDT

Questions are submitted online

Yes

Closing Date

2025/10/22 04:00:00 PM EDT

Onsite Visit

2025/09/17 10:00:00 AM EDT

Contact Information

Sylvie Rathier

514-871-6301

sylvie_rathier@viarail.ca

Buyer Preferences, Guidelines & Requirements

General Requirements

- Certification/Training

- Contractors License Required

- Installation Required

- Insurance Required

- Material Safety Data Sheets Required

- Safety Standards Plan

- Training Required

- Warranty Information Required

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event dateA - Latest Amendment

2025/09/17 10:00:00 AM EDT

Location

Montreal Maintenance Center

Event Note

Montreal Maintenance Center (MMC)
201 Ash avenue, Montreal, QC, H3K 3K2
Contact: Fernand Gauthier, 514-217-9913
while on the Railway property, you will be required to wear safety hats, ear protection, safety glasses, reflective apparel (safety vest) and safety boots in accordance with the Railway’s regulations as stated in “Safety Guidelines for Contractors.” The potential Proponents must be present for the Safety Briefing prior to entering the VIA Right-of-Way.
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Qualitative

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Invitation to Tender	The ITT must be completed and returned in its entirety.	Yes	Yes
Doc. 3 - Certificate of Insurance	a) Commercial General Liability of $10,000,000 b) standard Owners Form Automobile Liability of $5,000,000 c) Professional Liability Insurance of [$1,000,000]; and d) ll Risks Insurance	Yes	Yes
Doc. 3 - Bid Bond of 10%	Bid Bond issued in favour of VIA dated and signed by an authorized representative of the Surety and representing 10% of the value of your Bid	Yes	Yes
Doc. 3 - 50% Bonds	Performance Bond (50%) and Material/Labour Bond (50%)	Yes	Yes
Doc. 5 - Executive Summary	Tenderer must provide a written document of the proposed activities and procedures pertaining to the scope of work in order to demonstrate your understanding of the work.	Yes	Yes
Doc. 5 - Project Schedule	Provide a Preliminary Construction Schedule (MS Project) that demonstrates, at a minimum, targeted project milestones based on a contract award date.	Yes	Yes
Doc. 5 - Warranty	The contractor is to provide a Warranty program for installed materials with his tender.	Yes	Yes
Doc. 5 - Resources & Team	The Tenderer must provide the organizational chart of the team assigned specifically to VIA’s project	Yes	Yes
Doc. 5 - Resources & Team_PM	The Tenderer must provide the Curriculum Vitae (CV) of the proposed Project Manager that will be involved on the project.	Yes	Yes
Doc. 5 - Resources & Team_Site Super	The Tenderer must provide the Curriculum Vitae (CV) of the proposed Site Supervisor that will be involved on the project	Yes	Yes
Doc. 5 - Resources & Team_HSE REp	The Tenderer must provide the Curriculum Vitae (CV) of the proposed HSE Representative that will be involved on the project.	Yes	Yes
Doc. 5 - Resources & Team_Commissioning Rep	The Tenderer must provide the Curriculum Vitae (CV) of the proposed Commissioning Representative who will be involved in the project	Yes	Yes
Doc 5. - Quality & Safety	Tenderer must complete the HSE and Quality Questionnaire and return in the EXCEL version.	Yes	Yes
Doc 5. - Quality & Safety Program_QA document	Tenderer must return a copy of their full Quality Program with their bid.	Yes	Yes
Doc 5. - Quality & Safety_HSE document	Tenderer to provide a copy of their full HSE program.	Yes	Yes
Doc. 5 - Quality & Safety_Covid 19	Tenderer must submit their corporate COVID-19 Policy/Program to be implemented during the completion of project works if requested	Yes	Yes
Doc. 5 - Quality & Safety_Letter	Tenderer to submit their CNESST LETTER OF GOOD STANDING	Yes	Yes
Doc. 5 - Quality & Safety_Summary	Tenderer to submit their CNESST WORKPLACE INJURY SUMMARY REPORT	Yes	Yes
Doc. 5 - Quality & Safety_AMP	Provide a copy of the AMP confirmation letter	Yes	Yes
Doc. 5 - Quality & Safety_Licences	Provide a copy of your RBQ licence, your CCQ certificate and the attestation from Revenue Québec (NEQ)	Yes	Yes
Doc. 6 - Sustainability	Provide a Project Waste Management Strategy highlighting recycling and salvage requirements to be considered for the project.	Yes	Yes
Additional documents	You can add any other supporting documents not listed above	No	No
No entries

Additional Bidding Instructions

Tenderer must provide all documents listed above. In addition to the mandatory documents, you can also add any other documents to support your proposal

Envelope 2 - Pricing

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Price Grid_Excel	Complete all tabs in the document titled 202509001_P003006_CMM_CVCA - Réparations majeures et ateliers_Price Grid-Grille de prix_00	Yes	Yes
Price Grid_PDF	Provide a PDF version of the pricing sheet (all 3 tabs)	Yes	Yes
No entries

Additional Bidding Instructions

It is mandatory to return the PRICING sheet separately from your bid documents.
This financial offer must be sent in a PDF and Excel version. Please ensure you fill out all tabs on the Excel sheet.

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