Basic Information

Reference Number

0000306735

Issuing Organization

VIA Rail Canada Inc.

Project Type

ITT - Invitation to Tender (Formal)

Project Number

202509007

Title

P00377_Vancouver Maintenance Center Fire Alarm System Upgrade

Source ID

PP.CO.QC.583475.C2594276

Agreement Type

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, British Columbia, Vancouver Island and Coast

Job Location

Vancouver

Description

CONSIDERING THE UPCOMING HOLIDAY PERIOD, WE ARE PUBLISHING IN NOVEMBER BUT ONLY CLOSING IN JANUARY TO ALLOW ENOUGH TIME FOR BIDDERS TO PREPARE, GIVEN YEAR-END ACTIVITIES AND REDUCED STAFFING

Following a condition assessment performed in 2022 by engineering firm SNC-Lavalin, fire alarm systems were surveyed against requirements of applicable codes and installation standards at the Vancouver Maintenance Center (VMC). To ensure compliance to codes, reliability and serviceability of systems, VIA Rail would like to proceed with the replacement of the fire alarm system at the VMC according to SNC’s recommendations.

In order to submit a Tender, the Tenderer must comply with the following mandatory criteria:

Tenderer must have attended the Mandatory Site Visit
The work must be substantially completed no later than July 20, 2026
Experience
1. General Contractor must have a minimum of 10 years experience
2. Subcontractors must have a minimum of 5 years experience in their related expertise of work
Tenderer confirms their Tender complies with all requirements, specifications and commits to respect them during the entire project duration
Tenderer commits to respecting VIA’s Contractor Safety Guidelines

Dates

Publication

2025/11/11 11:24:37 AM PST

Bid Intent

Required

Bid Intent Deadline

2026/01/05 04:00:00 PM PST

Question Acceptance Deadline

2025/12/19 12:00:00 PM PST

Questions are submitted online

Yes

Closing Date

2026/01/09 04:00:00 PM PST

Onsite Visit

2025/11/20 10:00:00 AM PST

Contact Information

Tran Trinh

514-871-6967

tran_trinh@viarail.ca

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bid Deposit Required

- Certification/Training

- Contractors License Required

- Installation Required

- Insurance Required

- Material Safety Data Sheets Required

- Safety Standards Plan

- Training Required

- Warranty Information Required

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

2025/11/20 10:00:00 AM PST

Location

Vancouver Maintenance Center (VMC) 1100 Station Street, Vancouver, BC, V6A 4C7

Event Note

Contact: Stephanie Mackenzie (438-220-8975)
While on the Railway property, you will be required to wear a safety hat, safety glasses, reflective apparel (safety vest) and safety boots in accordance with the Railway’s regulations as stated in “Safety Guidelines for Contractors.” The potential Tenderers must be present for the Safety Briefing prior to entering the VIA Right-of-Way.
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Invitation to Tender	The ITT must be completed and returned in its entirety.	Yes	Yes
Doc. 3 - Certificate of Insurance_5M	a) Commercial General Liability of $5,000,000 b) Automobile Liability of $2,000,000 and c) All Risks Insurance for Contractors' equipment	Yes	Yes
Doc. 3 - Bid Bond of 10%	Bid Bond issued in favour of VIA dated and signed by an authorized representative of the Surety and representing 10% of the value of your Bid	Yes	Yes
Doc. 3 - 50% Bonds	Performance Bond (50%) and Material/Labour Bond (50%)	Yes	Yes
Doc. 5 - Executive Summary	Tenderer must provide a written document of the proposed activities and procedures pertaining to the scope of work in order to demonstrate your understanding of the work.	Yes	Yes
Doc. 5 - Project Schedule	Provide a Preliminary Construction Schedule (MS Project) that demonstrates, at a minimum, targeted project milestones based on a contract award date.	Yes	Yes
Doc 5 - Schedule of Inspections & Quality Controls	The General Contractor is to submit for VIA’s review, their planned schedule of Inspections and Quality Controls as indicated in section 3 of Doc. 5	Yes	Yes
Doc. 5 - Resources & Team	The Tenderer must provide the organizational chart of the team assigned specifically to VIA’s project	Yes	Yes
Doc. 5 - Resources & Team_PM	The Tenderer must provide the Curriculum Vitae (CV) of the proposed Project Manager that will be involved on the project.	Yes	Yes
Doc. 5 - Resources & Team_Site Super	The Tenderer must provide the Curriculum Vitae (CV) of the proposed Site Supervisor that will be involved on the projec	Yes	Yes
Doc. 5 - Resources & Team_HSE Rep	The Tenderer must provide the Curriculum Vitae (CV) of the proposed HSE Representative that will be involved on the project.	Yes	Yes
Doc. 5 - Resources & Team_Commissioning Rep	The Tenderer must provide the Curriculum Vitae (CV) of the proposed Commissioning Representative who will be involved in the project	Yes	Yes
Doc 5 - Quality & Safety	Tenderer must complete the HSE and Quality Questionnaire and return in the EXCEL version.	Yes	Yes
Doc 5 - Quality & Safety Program_QA document	Tenderer must return a copy of their full Quality Program with their bid.	Yes	Yes
Doc 5 - Quality & Safety_HSE document	Tenderer to provide a copy of their full HSE program.	Yes	Yes
Doc. 5 - Quality & Safety_Covid 19	Tenderer must submit their corporate COVID-19 Policy/Program to be implemented during the completion of project works if requested.	Yes	Yes
Doc. 5 - Quality & Safety_Letter	Tenderer to submit their WorkSafeBC LETTER OF GOOD STANDING	Yes	Yes
Doc. 5 - Quality & Safety_Summary	Tenderer to submit their WorkSafeBC WORKPLACE INJURY SUMMARY REPORT	Yes	Yes
Doc. 5 - Quality & Safety_AMP	Provide a copy of the AMP confirmation letter	Yes	Yes
Doc. 5 - Quality & Safety_Licences	Provide a copy of your Business Registration Number	Yes	Yes
Doc. 6 - Sustainability	Provide a Project Waste Management Strategy highlighting recycling and salvage requirements to be considered for the project.	Yes	Yes
Additional documents	You can add any other supporting documents not listed above	No	Yes
No entries

Envelope 2 - Pricing

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
VMC Price Grid	The Price Grid must be completed and returned in its entirety.	Yes	No
No entries

Additional Bidding Instructions

Bidder must provide a copy of the Price Grid in Excel and PDF formats

© MERX - All rights reserved. No part of the information on this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of MERX and the Minister of the participating government department (if applicable). MERX, the Minister nor the Contracting Authority will assume responsibility or liability for the accuracy of the information contained in the publication.