Basic Information

Reference Number

0000304095

Issuing Organization

VIA Rail Canada Inc.

Project Type

ITT - Invitation to Tender (Formal)

Project Number

202509004

Title

P00414_Fallowfield Station Platform Refurbishment

Source ID

PP.CO.QC.583475.C106262

Details

Location

Canada, Ontario, Ottawa

Job Location

Fallowfield Station, 3347 Fallowfield Road, Barrhaven, Ontario,
Barrhaven, Ontario
Canada K2J 5K9

Description

In order to meet VIA’s objective to be a leader in the passenger rail industry by providing a smarter and safer travel experience, VIA plans to carry out critical plaform rehabilitation work at the Fallowfield station.:

Tenderer has the following minimal insurance coverage:

Commercial General Liability Insurance of $5,000,000 per event and a minimum of $10,000,000 overall.
Standard Owners Form Automobile Liability Insurance of $2,000,000, and,
All Risks insurance policy

Bid Bond issued in favour of VIA dated and signed by an authorized representative of the Surety. Provide a letter signed by an authorized representative of a recognized financial institution, stating that if the Tenderer is awarded the Contract, they will issue the required Performance and Labour & Material Bonds in favour of VIA dated and signed by an authorized representative of the Surety following contract award.

Bid Bond (10%)
Performance Bond (50%) and Material/Labour Bond (50%)

The work must be substantially completed no later than June 30th, 2026.
General Contractor must have a minimum of 10 years’ experience
Subcontractors must have a minimum of 5 years’ experience in their related expertise of work.
Tenderer confirms his Tender complies with all requirements, specifications and commits to respect them during the entire project duration.
Tenderer commits to respect VIA’s Contractor Safety Guideline
Tenderer must have attended the Mandatory Site Visit

Dates

Publication

2025/10/07 09:31:59 AM EDT

Bid Intent

Required

Bid Intent Deadline

2025/10/21 04:00:00 PM EDT

Question Acceptance Deadline

2025/10/21 04:00:00 PM EDT

Questions are submitted online

Yes

Closing Date

2025/10/28 04:00:00 PM EDT

Onsite Visit

2025/10/14 11:00:00 AM EDT

Contact Information

Sylvie Rathier

514-871-6301

sylvie_rathier@viarail.ca

Buyer Preferences, Guidelines & Requirements

General Requirements

- Bid Deposit Required

- Certification/Training

- Contractors License Required

- Installation Required

- Insurance Required

- Safety Standards Plan

- Warranty Information Required

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Mandatory

Event date

2025/10/14 11:00:00 AM EDT

Location

Fallowfield Station, 3347 Fallowfield Road, Barrhaven, Ontario, Barrhaven, Ontario Canada K2J 5K9

Event Note

While on the Railway property, you will be required to wear safety hats, ear protection, safety glasses, reflective apparel (safety vest) and safety boots in accordance with the Railway’s regulations as stated in “Safety Guidelines for Contractors.” The potential Proponents must be present for the Safety Briefing prior to entering the VIA Right-of-Way.
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Invitation to Tender	The ITT must be completed and returned in its entirety.	Yes	Yes
Doc. 3 - Certificate of Insurance_5M	a) Commercial General Liability of $5,000,000 b) standard Owners Form Automobile Liability of $2,000,000 and c) ll Risks Insurance	Yes	Yes
Doc. 3 - Bid Bond of 10%	Bid Bond issued in favour of VIA dated and signed by an authorized representative of the Surety and representing 10% of the value of your Bid	Yes	Yes
Doc. 3 - 50% Bonds	Performance Bond (50%) and Material/Labour Bond (50%)	Yes	Yes
Doc. 5 - Executive Summary	Tenderer must provide a written document of the proposed activities and procedures pertaining to the scope of work in order to demonstrate your understanding of the work.	Yes	Yes
Doc. 5 - Project Schedule	Provide a Preliminary Construction Schedule (MS Project) that demonstrates, at a minimum, targeted project milestones based on a contract award date.	Yes	Yes
Doc 5 - Schedule of Inspections & Quality Controls	The General Contractor is to submit for VIA’s review, their planned schedule of Inspections and Quality Controls as indicated in section 3 of Doc. 5	Yes	Yes
Doc. 5 - Resources & Team	The Tenderer must provide the organizational chart of the team assigned specifically to VIA’s project	Yes	Yes
Doc. 5 - Resources & Team_PM	The Tenderer must provide the Curriculum Vitae (CV) of the proposed Project Manager that will be involved on the project.	Yes	Yes
Doc. 5 - Resources & Team_Site Super	The Tenderer must provide the Curriculum Vitae (CV) of the proposed Site Supervisor that will be involved on the projec	Yes	Yes
Doc. 5 - Resources & Team_HSE Rep	The Tenderer must provide the Curriculum Vitae (CV) of the proposed HSE Representative that will be involved on the project.	Yes	Yes
Doc 5 - Quality & Safety	Tenderer must complete the HSE and Quality Questionnaire and return in the EXCEL version.	Yes	Yes
Doc 5 - Quality & Safety Program_QA document	Tenderer must return a copy of their full Quality Program with their bid.	Yes	Yes
Doc 5 - Quality & Safety_HSE document	Tenderer to provide a copy of their full HSE program.	Yes	Yes
Doc. 5 - Quality & Safety_Covid 19	Tenderer must submit their corporate COVID-19 Policy/Program to be implemented during the completion of project works if requested.	Yes	Yes
Doc. 5 - Quality & Safety_Letter	Tenderer to submit their WSIB ONTARIO LETTER OF GOOD STANDING	Yes	Yes
Doc. 5 - Quality & Safety_Summary	Tenderer to submit their WSIB ONTARIO WORKPLACE INJURY SUMMARY REPORT	Yes	Yes
Doc. 6 - Sustainability	Provide a Project Waste Management Strategy highlighting recycling and salvage requirements to be considered for the project.	Yes	Yes
Additional documents	You can add any other supporting documents not listed above	No	No
No entries

Additional Bidding Instructions

Tenderer must provide all documents listed above. In addition to the mandatory documents, you can also add any other documents to support your proposal

Envelope 2 - Pricing

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Price Grid_Excel	Complete all tabs in the document titled 202509004_P00414_Platform Rehab_Fallowfield_Price Grid_Grille de prix	Yes	Yes
Price Grid_PDF	Provide a PDF version of the pricing sheet (all 3 tabs)	Yes	Yes
No entries

Additional Bidding Instructions

Price submitted is as per specs. Any alternatives must be indicated in the ITT Document.

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