Basic Information

Reference Number

0000302103

Issuing Organization

Independent Electricity System Operator

Owner Organization

IESO

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

RFP-1299

Title

Physical Security Systems Support

Source ID

PP.CO.ON.252435.C112004

Agreement Types

Canadian Free Trade Agreement (CFTA)

Open Bidding (OB)

Details

Location

Canada, Ontario

Purchase Type

Term: 2025/12/13 12:00:00 AM EST - 2030/12/13 12:00:00 AM EST
Option: Three (3) two-year option terms

Description

This RFP is an invitation for qualified vendors to submit a proposal for the provision of various support services in relation to its physical security systems, which include Physical Access Control Systems (“PACS”) and Video Surveillance Systems. These services include support and maintenance, annual inspections, repair and replacement, installation and upgrades.

The scope for this RFP will cover services in relation to:

All current IESO locations and any new IESO locations established in future; and
All current and future devices, equipment, systems, and hardware and software components that comprise the IESO’s physical security system.

Interested Proponents should note that in order to participate, they must submit an executed copy of the attached Non-Disclosure Agreement. Executed NDA’s must be submitted by 4:00pm on September 17, 2025 to the IESO Contact at: dominique.moll@ieso.ca with a copy to rfpinfo@ieso.ca. The IESO will not accept any negotiations or amendments to the terms provided in the Non-Disclosure Agreement. Access to review the associated RFP documents will be provided following the receipt of an executed NDA.

The RFP Timetable is as follows:

Issue Date of RFP: September 11, 2025
NDA Submission Deadline: 4:00pm on September 17, 2025
Proponents’ Deadline for Questions (Questions to be submitted electronically via Bidding System): 4:00pm on September 25, 2025
Posting of Responses to Questions (Issued by addendum via Bidding System): October 2, 2025
Deadline for Issuing Addenda: October 7, 2025
Proposal Submission Deadline (Proposal to be submitted electronically via Bidding System): 4:00 pm on October 13, 2025

Dates

Publication

2025/09/11 12:26:04 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2025/09/25 04:00:00 PM EDT

Questions are submitted online

Yes

Closing Date

2025/10/13 04:00:00 PM EDT

Contact Information

Dominique Moll

905-855-6000

dominique.moll@ieso.ca

Required Acknowledgement

Non-Disclosure Agreement

Executed NDA’s must be submitted by 4:00pm on September 17, 2025 to the IESO Contact at: dominique.moll@ieso.ca with a copy to rfpinfo@ieso.ca. Access to review the associated RFP documents will be provided following the receipt of an executed NDA by the submission deadline stipulated.

The IESO will not accept any negotiations or amendments to the terms provided in the Non-Disclosure Agreement.

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Identity & Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Proponents must submit their responses in accordance with Part 4 of the RFP. Proponent's should upload their Technical Submission and any Supporting Materials here.

Envelope 2 - Pricing

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Additional Bidding Instructions

Proponents must submit their response in the form provided in Appendix C – Pricing Form.

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