Basic Information

Reference Number

0000303993

Issuing Organization

Simon Fraser University

Owner Organization

Simon Fraser University

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

2025-AS-386

Title

RFP for Landscaping Services for SFU Burnaby Campus

Source ID

PU.AC.BC.836081.C3267101

Agreement Types

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

Canadian Free Trade Agreement (CFTA)

New West Partnership Trade Agreement (NWPTA)

Details

Location

Canada, British Columbia, Lower Mainland-Southwest

Delivery Point

SFU Burnaby Campus

Purchase Type

Duration: 2 years
Option: Option to extend up to two (2) terms of up to two (2) years each.

Description

Simon Fraser University (“SFU”) is located on British Columbia's west coast, and boasts three distinctive campuses, Burnaby, Vancouver, and Surrey. SFU has matured into one of the world’s leading teaching and research universities with more than 26,000 students, 2,700 faculty and staff, and 200,000 alumni in 145+ countries.
The Burnaby Campus on Burnaby Mountain covers an area of 195 hectares. The campus landscape is a blend of manicured lawns, sports fields, planted areas, and natural spaces totaling approximately 32.2 hectares within a ring road on the edge of forested park land.
SFU maintains a dedicated landscaping compound on campus that may be used by the successful proponent. Given the university’s commitment to sustainability and minimizing environmental impacts, the use of gas-free equipment is strongly encouraged—particularly near buildings, air intakes, and sensitive areas such as athletic fields, planted roof decks, and high-use pedestrian zones.

This Request for Proposals (“RFP”) is an invitation by Simon Fraser University (“SFU”) to prospective proponents to submit proposals for the provision of landscaping services at SFU Burnaby Campus, as further described in Part 2 – The Deliverables (the “Deliverables”).

The selected proponent will be requested to enter into negotiations for an agreement with SFU for the provision of the Deliverables based on the term sheet attached as Appendix A to the RFP. It is SFU’s intention to enter into an agreement based on the term sheet attached as Appendix A to the RFP with only one (1) legal entity. The initial term of the agreement is to be for a period of two (2) years, with an option in favour of SFU to extend the agreement on the same terms and conditions, for up to two (2) additional extension terms of up to two (2) years each. It is anticipated that the agreement will be executed on or around April 2026.

See full detail in the RFP package. Please note that Overview Map 2 will be provided at a later date via an Addendum on MERX.

Dates

Publication

2025/10/01 03:35:18 PM PDT

Bid Intent

Not Available

Question Acceptance Deadline

2025/10/16 11:59:00 PM PDT

Questions are submitted online

Yes

Closing Date

2025/10/30 02:00:00 PM PDT

Onsite Visit

2025/10/08 09:00:00 AM PDT

Contact Information

Anthony Sullano

778.782.8647

anthony_sullano@sfu.ca

Bid Security

- Performance Bond

50 %

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Recommended

Event date

2025/10/08 09:00:00 AM PDT

Location

FM Reception Area, Facilities Services Building
Event Note
*Although this is a non-mandatory information session, SFU highly encourage all potential Proponents to attend, especially those who are not familiar with SFU campus.

The schedule is as follow:

SFU Burnaby Campus
Date:                   Wednesday, Oct 08, 2025
Time:                   9:00 AM PT (Note: please ensure to arrive promptly if you intend to join)
Location:            Facilities Services Building, 8888 University Drive, Burnaby, BC V5A 1S6
(In front of FM Reception Area)
Contact:             Anthony Sullano
Email:                  Anthony_sullano@sfu.ca

Proponents are advised to send their critical key personnel that will be responsible for running/managing this project/service to this session.

Please note oral responses to any enquiry at the site visit will NOT be deemed to amend, add to or alter this RFP in any way unless issued in the form of a formal written addendum later by SFU.

The following stipulations apply:
1. Please RSVP by emailing Anthony Sullano – anthony_sullano@sfu.ca by Monday, October 06, 2025 @ 2:00 PM PT
2. Your email subject line should state: RSVP Site Visit – SFU RFP 2025-AS-386 – [Firm Name]. Please include your company name, the names and titles of all individuals attending the tour, and a contact email address and phone number.
3. The Proponent’s team to sign Attendance Sheet on site before the site visit; and
4. The Proponent’s team is to abide by all SFU parking regulations. All attendees are required to park in the South Lot (https://www.sfu.ca/parking/locate-parking/maps---directions.html)
5. To ensure complimentary access, please provide your vehicle license plate number, make, and model in advance.
6. If you require accessibility accommodations in order to participate in the tour, kindly notify us in advance so that the necessary arrangements can be made.
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Appendix B	Submission Form	Yes	No
Appendix C	Rate Bid Form	Yes	No
Appendix D	RFP Particulars	Yes	No
Appendix E	Reference List	Yes	No
No entries

Additional Bidding Instructions

Additional Bidding Instructions:
For Appendix B - please follow instruction noted and complete each table in this Appendix. Please do not create your own table, only follow the format that’s been given.
For Appendix C - please ensure to reference the questions along with your responses and answer them in the same sequence.

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