Request for Quotation (RFQ) No. 1838198-25
Bids are invited for the non-exclusive provision of Setina Seats, Cargo Partitions & Push Bumpers.
Interested Vendors will provide required forms for submission as per section 2.2.
Submission Requirements
Quotations must be submitted through the MERX Electronic Bid Submission (“EBS”) System (https://www.merx.com/).
For assistance in using MERX, please contact MERX directly at 1-800-964-MERX or visit the MERX website at www.merx.com.
Uploading large documents may take significant time, depending on file size and internet connection speed. It is strongly recommended that Bidders review the MERX EBS instructions well in advance of the submission deadline and allow sufficient time before the submission deadline to upload documents and finalize their submissions. Bidders making submissions near the deadline do so at their own risk. The determination of whether the Bid is delivered by the submission deadline shall be based on the electronic time and date stamp generated by the MERX EBS System server, whether or not accurate.
Vendors are to submit their Quotation through the MERX EBS System prior to 13:00:00 P.M. (Toronto local time) on Wednesday October 29th. 2025.
Objective
TPS seeks to identify and appoint a vendor for the provision of Setina Seats, Cargo Partitions & Push Bumpers.
The purpose of this RFQ is to enter into agreement with suitable and qualified vendors with specific product knowledge and requisite capacity for desired scope, quality, timeframe, and/or cost-effectiveness.
It is the intent of the TPS to award up to four (4) Bidders for sought out goods and/or services. For clarity, one (1) Bidder per lot of goods and/or services will be identified for award, noting it is deemed acceptable for a bidder to bid on a maximum of all four (4) lots.
Mandatory Requirements
Vendors to refer to section 2.2 of the RFQ addressing required forms for submission.
Term of the Contract
The term of the contract for the provision of goods and/or services shall commence upon award, and last for a period of one (1) year, with the option of extending for two (2) separate one (1) year periods.
All terms and conditions of the Contract shall remain the same and continue during the extended Term.
Piggyback (if applicable)
The TPSB/TPS may, upon request, permit other public bodies and the Police Cooperative Purchasing Group (PCPG) to purchase against any part of the contract which may result from this RFQ.
Bidders are requested to indicate on the Pricing Submission form if they will extend the pricing, terms and conditions of this proposal to other government agencies including PCPG, if the Bidder becomes the successful services provider.
If the successful Bidder agrees to this provision, participating agencies may enter into a contract with the successful Bidder for the purchase of services described herein based on the terms, conditions, prices, and percentages offered by the Bidder. Minor changes in terms and conditions may be negotiated by participating agencies.
Please note: copies of the Bidders submission may need to be provided to the interested agency (in confidence) in order to review prior to participating.
Non-Exclusivity
The creation of this RFQ shall not be a guarantee of exclusivity.
All in accordance with the requirements stated in the RFQ document to be downloaded.
