Basic Information

Reference Number

0000268931

Issuing Organization

CBC/Radio Canada

Owner Organization

CBC/Radio-Canada

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

T&I 20240307

Title

Production Intercom Systems

Source ID

FD.CO.CAN.458875.C110346

Agreement Type

Canadian Free Trade Agreement (CFTA)

Details

Location

Canada, All of Canada, All of Canada

Description

PLEASE READ THE FOLLOWING COMPLETELY AND CAREFULLY PAYING ATTENTION TO ALL REQUIREMENTS AND DATES.

CBC/Radio-Canada is seeking Proposals in response to its Request for Proposals (“RFP”) for Production Intercom Systems

An Agreement resulting from this RFP may be for four (4) years with three (3) irrevocable option(s) to extend for two (2) year period(s).

1. SUMMARY OF REQUIRED GOODS/SERVICES:
The scope of supply covers multiple areas (modules 1.1, 1.2 & 1.3), as outlined below.

Proponents are strongly encouraged to submit Proposal(s) for multiple Modules as outlined below. Each Module will be evaluated separately and collectively which may result in an award of one or more contracts.

CBC/RC is looking to potentially award one or more contracts to one or more Proponents based on CBC/RC evaluations.

It is anticipated that these modules may service that will require integration with the other noted modules.

Proponent is free to propose one or more modules, with the Proponent:
i) responsible for and assisting with integrating those modules including those of any sub-contractors.
ii) to provide technical assistance to support integration with 3rd party and CBC/RC internal systems.

CBC/Radio-Canada is seeking:

1. A production intercom system that supports the Toronto Broadcast Centre and connected locations and their users together. The system must function seamlessly through existing media network architecture within a layer 3 deployment for both signal and control layers. Matrix, controller and/or core devices are compliant with all security requirements within a growing digital media landscape.
  Physical hardware panels that are compliant to the SMPTE-2110-30, SMPTE-2110-31 and/or Ravenna AES67 offering full redundancy through the SMPTE-2022-7 standard. Control communication is also fully redundant.

1. A software intercom panel solution that is similar in nature to the traditional intercom panel broadcast media users have been accustomed to. This service should be available on mobile devices as an application available through an approved application ‘store’ and a desktop client. Ideally, the desktop solution is available as a thin client web page.
  The server for the software client is compliant with all security requirements needed for delivering connectivity outside of the business’ network. The software complies with all anti-virus and security practices without concessions.

1. Wireless intercom system that can be deployed using the existing spine and leaf architecture for access point/antenna connectivity supporting. Access points can support a minimum of 10 floor packs and offer robust range with compression codecs that minimize latency for users at both communication points.
  Numerous frequency options for access points are preferred. Power over ethernet antennas would create quicker deployment windows.
  Physical dials for volume and talk functions are preferred to maximize response time for users in the event of feedback or high-volume sources through the speaker.

Note: Each (all) of the mandatory requirements below apply to all the modules (1.1, 1.2 & 1.3).

2. MANDATORY REQUIREMENTS:

This RFP will be open only to Proponents who meet each of the following mandatory requirements as evidenced in its written qualification request for RFP documents (described in section 3).

2.1 The proponent must demonstrate that the proposed system must natively be compliant with the standards SMPTE-2110-30, SMPTE-2110-31 and AES67.

2.2 The proponent must demonstrate that the proposed system must provide uninterrupted operation with backup resilience for both the control communication and media streams. The proposed system is compliant with the SMPTE-2022-7 standard. Please provide risk mitigation strategies for wireless intercom solutions if those wireless intercom solutions are not compliant with 2022-7.

2.3 The proposed system must be able to communicate through various open codecs despite quality of service.

2.4 The proposed system must have active latency reduction strategies and latency optimization tools with the maximum tolerable latency of 300ms between end points. End points are defined by a regional building and the individuals inside it.

2.5 The proposed system must support multi-tier management privileges for configuration and operation.

2.6 The Proponent must demonstrate that: Media over IP sources and control functions must natively operate within a layer 3 network without the use of a physical gateway device or translator. The layer 3 functionality must also operate with backup resiliency for control communication, media streams and management functions. A proposed system must be able to perform when isolated through a VLAN (Virtual LAN). Communicating with other integrated devices within other VLANs.

2.7 Proponent (if requested) agrees to provide their proposed solution as part of a product demonstration/presentation during the evaluation period.

3. TO REQUEST THE RFP DOCUMENTATION

As CBC/Radio-Canada uses MERX (https://www.MERX4.MERX.com/cbc) to manage its solicitation process, all Proponents must obtain the RFP documents through MERX. If your Company is new to MERX then please visit www.merx.com and check out the “Offering” & “Pricing” header tabs to learn more.

To obtain the RFP Documentation, Proponents must submit the Qualification Request form, completed and signed by a duly authorised representative confirming that the Proponent meets all the Mandatory requirements described in Section 2 above.

The Proponent must be registered with Merx Canada. Once registered, the file containing the above document is located under the Required Acknowledgement section of this opportunity and can be accessed by clicking “Place Bid”.

The document(s) to be completed and signed must be sent to the CBC/Radio-Canada Representative for this RFP (see item 4 below for coordinates).

Following receipt of the required document(s) and CBC/Radio-Canada’s positive assessment of your company’s submissions, you will receive an e-mail from MERX that the RFP documents are ready for download, no earlier than Friday May 3, 2024.

Please note that CBC/Radio-Canada is not responsible for the distribution of the documents.

Please note: All and any notices from MERX will be sent to the person registered with MERX on the Proponent’s behalf.

4. COMMUNICATION WITH CBC/RADIO-CANADA

Any contact with CBC/Radio-Canada at this stage of the RFP must be undertaken by e-mail only, which will be addressed to the CBC/Radio-Canada Representative for this RFP, whose coordinates appear below. All e-mails pertaining to this RFP must state the RFP reference number in the “Subject” of the e-mail.

CBC/Radio-Canada Representative:

Rajeev Roopnah
Senior Manager,
Supply Chain Management
CBC/Radio-Canada
E-mail: Rajeev.Roopnah@cbc.ca

5. RECEIPT OF PROPOSALS
Proposals must be received by CBC/Radio-Canada, via electronic submission to the MERX Website (www.MERX.com) no later than Monday June 10, 2024, at 8:00:00 pm, Eastern Time.

The Proponent has the sole responsibility for the timely receipt of a Proposal by CBC/Radio-Canada. The Proponent cannot transfer such responsibility to CBC/Radio-Canada. The MERX clock shall be used to determine the time of receipt of the Proposal, whether the time indicated on such clock is accurate or not.

Partial Proposals, amendments or revisions which are received after the date and time for the RFP Submission Closing Date will not be accepted.

Note:

This procurement is subject to Chapter Five (Government Procurement) of the Canadian Free Trade Agreement (CFTA).

CBC/Radio-Canada retains the right to negotiate with Proponents on any procurement.

************************************************

Dates

Publication

2024/04/24 03:29:47 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2024/05/16 11:59:00 PM EDT

Questions are submitted online

Yes

Closing Date

2024/06/10 08:00:00 PM EDT

Contact Information

Rajeev Roopnah

514-597-6000

rajeev.roopnah@cbc.ca

Required Acknowledgement

Qualification Requirements

Qualification Requirements

To obtain the RFP Documentation, Proponents must submit the Qualification Request form completed and signed by a duly authorized representative confirming that the Proponent meets all the Mandatory requirements described in the attached file.
The Proponent must be registered with Merx Canada. Once registered, the file containing the above documents is located under the Required Acknowledgement section of this opportunity and can be accessed by clicking “Place Bid”.
The document(s) to be completed and signed (Qualification Request Form) must be sent, to the attention of the CBC/Radio-Canada representative for this RFP:

Rajeev Roopnah
Senior Manager, Supply Chain Management
CBC/Radio-Canada
E-mail: Rajeev.Roopnah@cbc.ca

If you have not received acknowledgment of your request within forty-eight (48) hours it is your responsibility to resubmit your request.

Following receipt of the required document (Qualification Request Form) and CBC/Radio-Canada’s positive assessment of your company’s submissions, you will receive an e-mail from Merx that the RFP documents are ready for download.

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Envelope 1 - Technical Proposal

Pricing

No pricing in this envelope

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

Envelope 2 - Pricing

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	Yes	No
No entries

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