The Ottawa Hospital will be selecting a qualified banking/financial institution to provide a comprehensive Commercial Credit Card Program. TOH is looking for a multi-card integrated solution that will meet all of its payment needs which will include both a corporate credit card program as well as a purchasing card program. The Ottawa Hospital is seeking proposals for the provision of a commercial credit card program as listed in this RFP for a period of four (4) years, plus two (2) optional two (2) year extensions.
Corporate Credit Card Program
The main objective of the corporate credit card program will be to provide TOH with a seamless, efficient, and economical method of conducting executive business travel. Business travel is often necessary for TOH staff, and the Hospital is looking to transfer to a corporate credit card.
TOH currently has a contract in place with the international travel agency ‘Uniglobe’ for all of its travel arrangements; therefore, the winning proponent must be compatible with their system.
Currently TOH End-Users are personally liable for travel related expenditures. End users pay for their expenses directly and are then reimbursed by TOH through Oracle (I-expense). TOH reimburses their End-Users once they have submitted an approved expense report.
Purchasing Card Program
The Purchasing Card Program will provide TOH with a more efficient method of procurement for high volume, low dollar, and low risk purchases.
The Ottawa Hospital expects that the Proponent will have an opportunity to capture a significant portion of low dollar value expenditures. It is estimated that under the proposed pilot project, The Ottawa Hospital will initially have approximately 10-15 Procurement Cards in circulation. TOH expects to progressively launch more cards as the program grows and while different departments demonstrate the need to streamline their procurement process for the hospital.
Based upon Contracting and Procurement Services’ internal research and spend-analysis initial activity will target Capital Projects and Facilities as they are currently in the best position to benefit from a purchasing card program. Given their high volume of low cost purchase orders the management team for Capital Projects and Facilities has demonstrated that they are in a unique position to take advantage of purchasing cards and would be a suitable fit to become an initial user of a Purchasing Card program.
