Information de base

Numéro de référence

0000266581

Organisation émettrice

Toronto Police Service

Organisation propriétaire

Shazea Naroo

Type d’appel d’offres

DDQ - Demande de qualification (Formel)

Numéro d’appel d’offres

1683054-24

Titre

Two (2) High Volume Printers

Code d’identité d’origine

PU.MU.ON.673461.C104920

Types d’accord

Accord de libre-échange Canada-Pérou (ALÉCP)

Accord de libre-échange canadien (ALÉC)

Détails

Emplacement

Canada, Ontario

Type d’achat

Une seule fois- Date de livraison:July 2024

Description

Request for Quotation (RFQ) # 1683054-24
The Toronto Police Service (TPS) is issuing this Request for Quotation (RFQ) to provide pricing for two (2) high volume printers

Submission Requirements
Quotations must be submitted through the MERX Electronic Bid Submission (“EBS”) System (https://www.merx.com/).

For assistance in using MERX, please contact MERX directly at 1-800-964-MERX or visit the MERX website at www.merx.com/.

Bidders are to submit their Quotation through the MERX EBS System prior to 1:00:00 P.M. local time on Monday April 22, 2024

Scope of Work and Specifications
The TPS is seeking bids from qualified Bidders for two (2) brand new printers as listed below;

Two (2) high volume colour digital printers.

The printers shall be delivered to 40 College St., Toronto, thus replacing the current high speed printers. Printers must be guaranteed in stock, available and ready to install at the start of the contract term.
The Bidder must be an authorized manufacturer and/or distributor with qualified and certified service personnel for the supply and installation of the print system. The Bidder must supply and install at the designated location and de-install at no cost upon lease / contract completion or termination.

Term of the Contract
The initial contract term shall be for 3 years, commencing after the successful completion of security background checks of assigned vendor personnel and TPSB approvals.
The TPSB reserves the right to an option to renew for two (2) additional one (1) year periods, all in accordance with the terms, conditions, and specifications contained in the RFQ.
The decision to renew the Contract for any option term will be at the sole discretion of the TPSB. All terms and conditions of the Contract shall remain in effect and continue during the optional year(s).
Notwithstanding the above noted, the TPSB retains the right to terminate any contract without notice for cause.

The Vendor shall not assign or sub-contract any part of this contract to a third party without the prior written approval of TPSB.

Piggyback (if applicable)
The TPSB may, upon request, permit other public bodies and the Police Cooperative Purchasing Group (PCPG) to purchase against any part of the contract which may result from this RFQ.
Bidders are requested to indicate on the Pricing Submission form if they will extend the pricing, terms and conditions of this Quotation to other government agencies including PCPG, if the Bidder becomes the successful services provider.

If the successful Bidder agrees to this provision, participating agencies may enter into a contract with the successful Bidder for the purchase of services described herein based on the terms, conditions, prices, and percentages offered by the Bidder. Minor changes in terms and conditions may be negotiated by participating agencies.
Please note: copies of the Bidders submission may need to be provided to the interested agency (in confidence) in order to review prior to participating

Non-Exclusivity
The creation of this RFQ shall not be a guarantee of exclusivity.

Negotiations
The TPSB reserves the right to enter into negotiations with any one or more Bidders regarding price, scope of services, or any other term of their applications, and such other agreement or contractual terms as the TPSB may require, at any time prior to execution of an agreement, whether or not a notice of intent to develop an agreement has been issued to any Bidder and without reissuing this RFQ; and to enter into simultaneous, competitive negotiations with multiple Bidders or to negotiate with individual Bidders, either together or in sequence, and to permit or require, as a result of negotiations, the expansion or reduction of the scope of services or changes in any other terms of the submitted applications, without informing other Bidders of the changes or affording them the opportunity to revise their applications in light thereof, unless the TPSB, in its sole discretion, determine that doing so is in the TPSB’s best interest; and, to discontinue negotiations with any Bidder at any time prior to the execution of an agreement, whether or not a notice of intent to develop an agreement has been issued to the Bidder, and to enter into negotiations with any other Bidder, if the TPSB, in its sole discretion, determine it is in the best interest of the TPSB to do so.

All in accordance with the requirements stated in the RFQ document to be downloaded.

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Dates

Publication

2024-03-18 14h38:27 HAE

Intention de soumissionner

Non disponible

Échéance de la réception des questionsA - Rectificatif précédent

2024-04-29 13h00:00 HAE

Questions sont soumises en ligne

Non

Date de fermetureA - Rectificatif précédent

2024-05-06 13h00:00 HAE

Visite des lieux - marche

2024-04-23 23h00:00 HAE

Information du contact

Shazea Naroo

416-808-0321

shazea.naroo@torontopolice.on.ca

Événements pré-soumission

Type d’événementA - Rectificatif précédent

Visite des lieux - marche

PrésenceA - Rectificatif précédent

Recommendée

Date d’événementA - Rectificatif précédent

2024-04-23 23h00:00 HAE

LieuA - Rectificatif précédent

40 College Street, Toronto, ON, M5G 2J3
Note d’événementA - Rectificatif précédent
Optional Site / Information Meeting(s)
Suppliers are encouraged to attend an optional site / information meeting to familiarize themselves with referenced RFQ and to ascertain the full extent of the goods and/or services required. The optional site / information meeting will take place as detailed:

Date: Tuesday April 23rd
Time:11:00 am to 12:00pm
Location:Toronto Police Headquarters
Address: 40 College Street, Toronto, ON, M5G 2J3

Site meetings will not be available at any other times.

A record of questions and answers from the optional Site / Information Meeting that are deemed to be relevant by the TPS will be provided in the form of an addendum to the RFQ to all Suppliers. Any oral discussions at the optional site information meeting which are not incorporated into an addendum shall not modify, amend or form part of this RFQ.

Interested Suppliers must contact the designated procurement contact to advise of their availability and to accommodate the above, noting the following:
- Company name;
- Attendee name(s) (First and last), and role;
- Landline and/or mobile phone number of each attendee; and
- Email address of each attendee
No statement or information provided in such meeting by either the TPS or the Suppliers will amend any provision of this RFQ or the Contract, or may be relied upon by a Supplier in the RFQ process or its Bid, except and to the extent such statement or information is later confirmed through the issuance of an Addendum.

The TPS project supervisor or project manager may be present at the Site / Information Meeting in order to address and discuss any issues raised by Suppliers with respect to this RFQ. Suppliers are strongly encouraged to be thoroughly prepared and to ensure the attendance of key team members who are versed and knowledgeable with respect to the requirements of this RFQ.

Separate meetings with individual Suppliers will not be held.

Additionally and for awareness purposes, there is no parking on-site and bidders are encouraged to allow for plenty of time to secure parking spots nearby, prior to the start time of 11am. TPS will not grant bidders access to view the site after 12pm.

Upon arrival at the building located on College Street, please proceed to the entrance. Once there, kindly pass through the security checkpoint. Following security clearance, a designated representative will meet with all bidders to accompany them to the designated room. Bidders are requested to sign in upon arrival before being escorted to the designated area.
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Processus de soumission

Type de soumission

Soumission électronique

Fixation des prix

Dans un document attaché

Liste de documents de la soumission

Nom de l’item	Description	Obligatoire	Limité à un fichier
Bid Documents	Documents defining the proposal	Oui	Non
Aucune entrée

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