Consulting Services
THM/HAA Reduction
Hornepayne, Ontario
RFP No. 2024-01-29
The Township of Hornepayne, the geographical Centre of Ontario, is located in the District of
Algoma on Highway 631, approximately 485 km NNE of Thunder Bay, 400 km north of Sault
Ste. Marie and 400 km NNW of Timmins.
The Township of Hornepayne is soliciting proposals from qualified Proponents for the provision
of engineering consulting services for the Trihalomethanes (THM) and Haloacetic Acid (HAA)
THM/HAA Reduction project. Consulting services under this project shall include, but may not
be limited to:
• Project Management
• Problem Analysis and System Evaluation
• Recommended System Solutions and Alternative Options
• Cost Benefit Analysis for Each Option
• Risk Analysis for Each Option
• Preferred Solution Implementation Plan
Provide any Additional Recommendations for Project Success Services shall be provided in
accordance with applicable standards and regulations.
Proposals marked “RFP No. 2024-01-29” in the subject line may be electronically submitted
to:
cao@hornepayne.ca
and must be received no later than:
Thursday, February 29, 2024 at 2:00 P.M. (local time)
Proposals will be opened in accordance with the Municipality’s Procurement By-Law.
Documents relating to this Request for Proposal are available at the above address or at:
https://www.townshipofhornepayne.ca/our-government/tenders-and-requests-for-proposals/
Questions regarding this proposal must be directed, in writing, to the CAO/Clerk at
cao@hornepayne.ca. Include “RFP No. 2024-01-29 THM/HAA Reduction” in the email
subject line.
The lowest or any proposal will not necessarily be accepted. The Township reserves the right to
reject any or all proposals, to waive irregularities and informalities therein, and to award the
Contract in the best interest of the Township in its sole and unfettered discretion. The accepted
proposal must be approved by Council.\
Inquiries and Addenda
Questions regarding this proposal must be directed, in writing, to the CAO/Clerk at
cao@hornepayne.ca
and must be received no later than:
Monday, February 12, 2024, at 2:00 P.M. (local time)
Please include “RFP No. 2024-01-29 THM/HAA Reduction” in the subject line of an email.
During the Request for Proposals period, Proponents may be advised by Addenda of required
additions to, deletions from, or alterations in the Terms of Reference Documents, including any
change to the proposed Closing date and/or time (as applicable). All such changes shall
become an integral part of the Terms of Reference Documents and shall be allowed for in
arriving at the Total Contract Price.
It is the sole responsibility of all Proponents to check the municipal website and ensure that it
has received any and all Addenda issued by the Township. All Addenda received during the
request for proposals period shall be acknowledged in the Form of Proposal.
Full RFP on website - https://www.townshipofhornepayne.ca/our-government/tenders-and-requests-for-proposals/
PROJECT BACKGROUND
The Ministry of Environment, Conservation and Parks (MECP) conducted inspections from
December 15, 2022, to April 14, 2023, which reviewed the Township of Hornepayne’s Drinking
Water System (DWS) Haloacetic Acid (HAA) and Trihalomethanes (THM) information. Since
April 2021, single sample results of HAAs have mostly been higher than 80 μg/L, causing a
consistent increase in the quarterly RAA (Running Annual Average) results. The RAA is now
over the Ontario Drinking Water Quality Standard (ODWQS) of 80 μg/L for HAA, ranging from
90 μg/L to 160 μg/L from August 2022 to April 2023.
The Ontario Clean Water Agency (OCWA) is the operating authority of the DWS and has been
monitoring HAAs (since 2017) and THMs (since 2011) within the distribution system in several
locations, as recommended by the MECP. The Ontario Drinking Water Standard (O.Reg.
169/03) set the limit for HAA at 80 μg/L, expressed as a running annual average (RAA) of
quarterly results, as of January 1st, 2020. The ODWQS limit of 100 μg/L for THM (RAA of
quarterly results) has not exceeded since 2015, however, the MECP is concerned this may rise
if not properly investigated.
Due to the ongoing HAA exceedances in the distribution system, MECP has advised that the
Township of Hornepayne must take action, that the operators must conduct a review of all
samples and operational data, and that the Township must hire a consultant with experience in
HAA (and THM) reduction. It is anticipated and expected that the successful consultant will
need to consult with the MECP at project start-up and as needed to ensure that the MECP
requirements are being addressed.
Please see Appendix 4 - Ministry of Environment, Conservation and Parks (MECP) -
Hornepayne Drinking Water Inspection Report - 2022-2023 report - which outlines
MECP’s request to procure a consultant for HAA/THM requirements (pgs. 18-21).
