Basic Information

Reference Number

0000265486

Issuing Organization

University of Toronto Mississauga

Owner Organization

University of Toronto Mississauga

Project Type

RFT - Request for Tender (Formal)

Project Number

UTM200182

Title

Alumni House Exterior Repairs & Restoration (Heritage)

Source ID

PU.AC.ON.833659.C2471476

Details

Location

Canada, Ontario, Toronto

Job Location

University of Toronto Mississauga Campus

Description

NAME OF PROCURING ENTITY:
The Governing Council of the University of Toronto (the “University”)
University of Toronto Mississauga
3359 Mississauga Road
Mississauga, Ontario L5L 1C6

CONTACT PERSON AND CONTRACT PERSON COORDINATES:
Elizabeth Fuller – Procurement Officer, procurement.utm@utoronto.ca

PROCUREMENT DOCUMENTS:
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT:

Alumni House Exterior Repairs & Restoration (Heritage)
Weather and time has taken its toll on the exterior finishes and wood elements. Facilities Management & Planning (FMP) at University of Toronto Mississauga (UTM) is looking to procure a General Contractor who specializes in Heritage Property Restoration to repair the roof and gutters to retain the Heritage value of the building.

In particular the work includes, but is not necessarily limited to, the following:

- Base Contract

- Scope A – Gutter System @ Upper Sloped Roof
- Scope B – Roof Shingle Replacement

- Additional Items under Separate Pricing
- Scope C – Flat Roof Replacement
- Scope D – Concrete Steps & Steel Handrail Remediation
- Scope E – Repair Column Bases
- Scope F – Refinishing of Wood Trims @ Roof
- Scope G – Refinishing of Wood Trims @ Entry

ADDRESS AND FINAL DATE FOR SUBMISSIONS:
Submissions must be submitted electronically at:
https://utoronto.bonfirehub.ca/opportunities/76679
On or before March 21, 2024 @ 2:00:00 PM local time.
The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION:
The RFT Process is open to all parties submitting a Tender in accordance with the RFT Documents.

EVALUATION CRITERIA
(a) Completed Schedule B Tender Submission Form pass / fail
(b) Completed Schedule C Conflict of Interest Declaration pass / fail
(c) Completed Schedule D Price Schedule pass / fail
(d) Proof of Insurance - $5M General Liability Insurance and $5M Automotive Insurance pass / fail
(e) Mandatory Site Tour Attendance pass / fail
(f) Completed Tenderer Project Reference Forms indicating work on a minimum of 3 projects on Heritage properties in the last 10 years. pass / fail

APPLICABLE TRADE AGREEMENTS:
This procurement is subject to the following trade agreement(s):
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS:
Milestone Schedule:
(a) Issuance of RFT Documents March 1, 2024
(b) Deadline for Tenderers’ disclosure with respect to RFT Section 3.6(4)(a) March 11, 2024 2:00:00 p.m. local time
(c) Deadline for Tenderers to submit their Conflict of Interest Declarations March 11, 2024 2:00:00 p.m. local time

Note to Bidders: Pursuant to RFT Sections 1.5 and 3.6(4)(a), a Bidder is only required to submit Schedule C – Conflict of Interest Declaration to the Contact Person via e-mail by this deadline they believe they may have a perceived, potential or actual Conflict of Interest. Bidders with no such conflicts to disclose may disregard this deadline but will continue to be required to submit Schedule C – Conflict of Interest Declaration with their Final Submission.

(d) Deadline for Tenderers to submit Questions March 11, 2024 2:00:00 p.m. local time
(e) Deadline for posting all Questions and Answers Documents March 14, 2024
(f) Deadline for issuance of Addenda (except Addenda related to the Timetable) March 14, 2024
(g) Deadline for Submission of Tenders (Submission Deadline) March 21, 2024 2:00:00 p.m. local time

The Bonfire portal will be used for the purposes of determining the Submission Deadline.

NOTES:
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2024/03/01 10:02:06 AM EST

Bid Intent

Not Available

Question Acceptance Deadline

2024/03/11 02:00:00 PM EDT

Questions are submitted online

Yes

Closing Date

2024/03/21 02:00:00 PM EDT

Onsite Visit

2024/03/07 10:00:00 AM EST

Onsite Visit

2024/03/14 01:00:00 PM EDT

Contact Information

Elizabeth Fuller

905-301-5402

procurement.utm@utoronto.ca

Pre-Bidding Events

Event TypeA - Previous Amendment

Onsite Visit

AttendanceA - Previous Amendment

Mandatory

Event dateA - Previous Amendment

2024/03/07 10:00:00 AM EST

LocationA - Previous Amendment

Meet at Alumni House (AH) main entrance, located at 1550 The Collegeway, Mississauga, ON.

Event NoteA - Previous Amendment

Campus address is 3359 Mississauga Rd., Mississauga, ON

https://www.utm.utoronto.ca/about-us/contact-us/maps-directions
The site visit is intended for Tenderers to carefully examine the site and note the conditions affecting the work prior to the tender submission.
Visitor/daily parking permits may be purchased from Pay and Display machines in Lots P4, P8 and P9, Alumni House or in the CCT Garage. For further information regarding visitor parking at the University of Toronto Mississauga, please refer to:
http://www.utm.utoronto.ca/parking/visitorday-parking

Please Note: It is the responsibility of vendors to ensure they are updated on any road closures/construction occurring on University property. Please refer to the following link:
http://www.utm.utoronto.ca/facilities/project-schedules-and-updates
See more
Event TypeA - Latest Amendment

Onsite Visit

AttendanceA - Latest Amendment

Recommended

Event dateA - Latest Amendment

2024/03/14 01:00:00 PM EDT

LocationA - Latest Amendment

Meet at Alumni House (AH) main entrance, located at 1550 The Collegeway, Mississauga, ON.

Event NoteA - Latest Amendment

This is a second site visit. It is optional to attend.
ONLY TENDERERS WHO HAVE ATTENDED THE MANDATORY SITE VISIT ARE PERMITTED TO ATTEND THIS OPTIONAL SITE VISIT.

Campus address is 3359 Mississauga Rd., Mississauga, ON

https://www.utm.utoronto.ca/about-us/contact-us/maps-directions
The site visit is intended for Tenderers to carefully examine the site and note the conditions affecting the work prior to the tender submission.
Visitor/daily parking permits may be purchased from Pay and Display machines in Lots P4, P8 and P9, Alumni House or in the CCT Garage. For further information regarding visitor parking at the University of Toronto Mississauga, please refer to:
http://www.utm.utoronto.ca/parking/visitorday-parking

Please Note: It is the responsibility of vendors to ensure they are updated on any road closures/construction occurring on University property. Please refer to the following link:
http://www.utm.utoronto.ca/facilities/project-schedules-and-updates
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

PLEASE NOTE: All tenderers must submit their response via the BONFIRE e-tendering portal. Please refer to the RFT documents for detailed submission instructions.

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