Notice of Intended Procurement
NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
CONTACT PERSON AND CONTRACT PERSON COORDINATES
Philip Clements
150 College Street,
3rd Floor, Room 350
Toronto, ON M5S 3E2
philip.clements@utoronto.ca
PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for Automated X-Ray (XRD) Diffraction System.
The University requires one automated X-ray diffractometer capable of continuous, high-throughput operation, robotic loading, and remote API control for integration into self-driving experimental workflows
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before Friday, November 14, 2025 (2:00 PM local time). The submissions will not be opened publicly.
CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation: Not applicable.
APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
- The Canadian Free Trade Agreement, Chapter Five
- The Comprehensive Economic and Trade Agreement, Chapter 19
- The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
CONTRACT DETAILS
See Form of Agreement, 2.1 Term – One year base term with four optional one-year extensions.
EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
EVALUATION CRITERIA WEIGHT
[Experience And Qualifications] [10 Points]
[Minimum Requirements] [55 Points]
[Delivery, Installation, Testing] [5 Points]
[Training Requirements] [5 Points]
[Warranty & Long-Term Service Agreements] [5 Points]
[Financials] [20 Points]
Total [100 Points]
NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
