UTSC2026-07 - Caretaking Services for Various Buildings at UTSC

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Susan Dyson
Procurement Manager, Financial Services
University of Toronto Scarborough
susan.dyson@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.   
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
The University of Toronto Scarborough, Facilities Management Department is seeking proposals for caretaking services for various buildings.  Buildings include Environmental Sciences and Chemistry Building, Indigenous House, Instructional Centre, Kina Wiiya Enadong Building and Student Centre.  An electronic auction is not anticipated.  

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at
https://utoronto.bonfirehub.ca/opportunities/102730
before March 23, 2026 at 2:00 p.m. (local time).
The submissions will not be opened publicly.

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of March 23, 2026 at 2:00 PM EST. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission. The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation. N/A

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
Broader Public Sector
The Canadian Free Trade Agreement, Chapter Five
The Canada-European Union Comprehensive and Economic Trade Agreement
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9


CONTRACT DETAILS
Five year contract with option to renew for additional five year term.

EVALUATION CRITERIA

Technical Submission:
Experience and Qualifications (20 points)
Proposed Personnel (20 points)
Proposed Approach and Demonstrated Understanding of Scope of Work (25 points)
Sustainability (5 points)

Financial Submission: 
Price (30 points)

Short listed Proponents - Interview (15 points)

Attendance at General Proponents Meeting is a Pass / Fail Criteria
Unionized Labour is a Pass/Fail Criteria


NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.