Basic Information

Reference Number

0000297280

Issuing Organization

University of Toronto Scarborough

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UTSC 2025-11

Title

Consulting Services for Campus-Wide Designated Substances and Hazardous Material

Source ID

PU.AC.ON.305929.C108799

Agreement Types

Broader Public Sector (BPS)

Canadian Free Trade Agreement (CFTA)

Quebec/Ontario

Details

Location

Canada, Ontario

Purchase Type

Term: 2025/09/01 12:00:00 AM EDT - 2026/08/31 11:59:00 PM EDT
Option: Four one-year renewal optionsu4

Description

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Rick Pajor
Procurement Officer, Financial Service
University of Toronto Scarborough
1265 Military Trail
Toronto, Ontario M1C 1A4
Rick.Pajor@utoronto.ca
PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
Consulting Services for Campus-Wide Designated Substances and Hazardous Materials Condition Assessment and Inventory
Complete an annual visual assessment of asbestos and mould on the campus. Assessment to include reports and an inventory of each location. Updates to the inventory will be required when new reports or abatement activities occur. Perform designated substance survey reports, hazardous material sampling and oversight on abatement activities upon request

Scope of Work Highlights
Work included is as follows:

Campus Wide Asbestos-Containing Materials (ACM) assessments and to develop a campus wide inventory of Asbestos-Containing Materials in compliance with Ontario Regulation 278/05 “Designated Substance – Asbestos on Construction Projects and in Building and Repair Operations”.
Mould and Water Damage Assessment and Report for various buildings.
Designated Substance and Hazardous Materials – Conduct a thorough designated substance and hazardous materials assessments for specific rooms identified for renovations. The designated substance and hazardous materials assessment only applies to specific rooms where renovations are expected to take place.
Asbestos and Mould Abatement Inspections and Sampling - unit costs for consulting services of asbestos abatement inspections and testing. This includes daily site visit rates for inspections and testing, sampling unit rates, unit rate to prepare report and update the campus asbestos database and assessment report.
Consulting services for asbestos bulk sampling.

  ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at:
https://utoronto.bonfirehub.ca/opportunities/95229
on, or before July 28, 2025 at 2:00:00 p.m. local time.
The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation:
Proponents will adhere to the University of Toronto General Labour Conditions.

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreements:
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
The Contract consists of a one-year Initial Term and four optional one-year Renewal Terms, exercised at the sole discretion of the University.
TIMETABLE
              Earliest Start Date: August 1, 2025
              Completion Dates1:

Asbestos Fieldwork - To be completed no later than September 30, 2025

Mould Fieldwork - To be completed no later than October 31, 2025
Asbestos Reports/Databases – Drafts to be submitted no later than December 1, 2025
Mould Reports/Databases – Drafts to be submitted no later than

December 30, 2025

Proponent to provide in Proposal.

EVALUATION CRITERIA
The evaluation criteria and weightings to be applied are as follows:

Technical

Experience and Qualifications (30 points)
Demonstrated Understanding of Project Scope (15 points)
Methodology and Timeline (15 points)

Technical Total 60 points

Financial

Price (40 points)

       Financial Total                              40 points
    Total of Technical plus Financial 100 points
    Minimum Passing Score is 70 points

Documentation

Completed and submitted Schedule B Proposal Submission Form (Pass/Fail)
Completed and submitted Schedule C Conflict of Interest Declaration (Pass/Fail)
Provided Schedule D Part 1 Technical Submission (Pass/Fail)
Provided Schedule D Part 2 Financial Submission (Pass/Fail)
Completed and submitted Schedule E Reference Form (Pass/Fail)
Completed and submitted UTSC 2025-11 Appendix 1 University of Toronto Contractor Safety Acknowledgment Form (Pass/Fail)

NOTES
Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
https://utoronto.bonfirehub.ca/opportunities/95229

Dates

Publication

2025/07/02 06:08:44 PM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2025/07/14 02:00:00 PM EDT

Questions are submitted online

Closing Date

2025/07/28 02:00:00 PM EDT

Contact Information

Richard Pajor

647-601-4558

rick.pajor@utoronto.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proponents are to submit all required documents through Bonfire at: https://utoronto.bonfirehub.ca/opportunities/95229

© MERX - All rights reserved. No part of the information on this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of MERX and the Minister of the participating government department (if applicable). MERX, the Minister nor the Contracting Authority will assume responsibility or liability for the accuracy of the information contained in the publication.