UTSC 2025-11 - Consulting Services for Campus-Wide Designated Substances and Hazardous Material

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Rick Pajor
Procurement Officer, Financial Service
University of Toronto Scarborough
1265 Military Trail
Toronto, Ontario M1C 1A4
Rick.Pajor@utoronto.ca
 PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
Consulting Services for Campus-Wide Designated Substances and Hazardous Materials Condition Assessment and Inventory
  Complete an annual visual assessment of asbestos and mould on the campus. Assessment to include reports and an inventory of each location. Updates to the inventory will be required when new reports or abatement activities occur. Perform designated substance survey reports, hazardous material sampling and oversight on abatement activities upon request

Scope of Work Highlights
Work included is as follows:
 

• Campus Wide Asbestos-Containing Materials (ACM) assessments and to develop a campus wide inventory of Asbestos-Containing Materials in compliance with Ontario Regulation 278/05 “Designated Substance – Asbestos on Construction Projects and in Building and Repair Operations”.
• Mould and Water Damage Assessment and Report for various buildings.
• Designated Substance and Hazardous Materials – Conduct a  thorough designated substance and hazardous materials assessments for specific rooms identified for renovations. The designated substance and hazardous materials assessment only applies to specific rooms where renovations are expected to take place.
• Asbestos and Mould Abatement Inspections and Sampling - unit costs for consulting services of asbestos abatement inspections and testing.  This includes daily site visit rates for inspections and testing, sampling unit rates, unit rate to prepare report and update the campus asbestos database and assessment report.
• Consulting services for asbestos bulk sampling.

• Asbestos Fieldwork - To be completed no later than September 30, 2025

• Mould Fieldwork - To be completed no later than October 31, 2025
• Asbestos Reports/Databases – Drafts to be submitted no later than December 1, 2025
• Mould Reports/Databases – Drafts to be submitted no later than

1. Proponent to provide in Proposal.

1. Technical

1. Experience and Qualifications (30 points)
2. Demonstrated Understanding of Project Scope (15 points)
3. Methodology and Timeline (15 points)

2. Financial

1. Price (40 points)

3. Documentation

1. Completed and submitted Schedule B Proposal Submission Form (Pass/Fail)
2. Completed and submitted Schedule C Conflict of Interest Declaration (Pass/Fail)
3. Provided Schedule D Part 1 Technical Submission (Pass/Fail)
4. Provided Schedule D Part 2 Financial Submission (Pass/Fail) 
5. Completed and submitted Schedule E Reference Form (Pass/Fail)   
6. Completed and submitted UTSC 2025-11 Appendix 1 University of Toronto Contractor Safety Acknowledgment Form (Pass/Fail)