Basic Information

Reference Number

0000313611

Issuing Organization

University of Toronto – St. George Campus – Procurement Services

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UOT202617458

Title

Convocation Program Printing

Source ID

PU.AC.ON.238761.C111653

Agreement Type

Open Bidding (OB)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 3 years
Option: Two, two year extension option

Description

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Philip Clements
150 College Street,
3rd Floor, Room 350
Toronto, ON M5S 3E2
philip.clements@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for Convocation Program Printing. The University of Toronto is issuing this RFP is to select a Supplier to print, package and ship the Convocation Programs as needed.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before Thursday, March 05, 2026 (2:00 PM local time). The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation: N/A

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
See Form of Agreement, 2.1 Term – Three-year base term with two optional additional two-year extensions.

EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
[EXPERIENCE AND QUALIFICATIONS]              [10 Points]
[PRODUCTION]                                                   [30 Points]
[PACKING AND DISTRIBUTION]                         [20 Points]
[CUSTOMER SUPPORT]                                     [15 Points]
[VALUE-ADD]                                                      [5 Points]
[FINANCIAL]                                                       [20 Points]
Total                                                                      [100 Points]
[INTERVIEW]                                                      [10 Points]
Total                                                                         [110 Points]

NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2026/02/05 03:26:58 PM EST

Bid Intent

Not Available

Question Acceptance Deadline

2026/02/23 02:00:00 PM EST

Questions are submitted online

Closing Date

2026/03/05 02:00:00 PM EST

Contact Information

Philip Clements

000-000-0000

philip.clements@utoronto.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Each Proponent is required to submit its Proposal on Bonfire at the following link: https://utoronto.bonfirehub.ca/opportunities/102364

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