Basic Information

Reference Number

0000301763

Issuing Organization

University of Toronto Scarborough

Owner Organization

Unviersity of Toronto

Project Type

RFP - Request for Proposal (Formal)

Project Number

UTSC 2025-17

Title

Design-Build of Air Handling Unit 6, Heating Coil Upgrades and Geo-Exchange Fie

Source ID

PU.AC.ON.305929.C108799

Details

Location

Canada, Ontario, Toronto

Job Location

University of Toronto Scarborough 1265 Military Trail, Toronto, ON M1C 1A4.

Description

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Rick Pajor
Procurement Officer, Financial Service
University of Toronto Scarborough
1265 Military Trail
Toronto, Ontario M1C 1A4
Rick.Pajor@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
Title: Design-Build of Air Handling Unit 6, Heating Coil Upgrades and Geo-Exchange Field.
Description:
The Facilities Department at the University of Toronto Scarborough (UTSC) invites Proponents to submit Proposals for design-build services to replace an Air Handling Unit 6 (AHU-6) in the Science Wing of the Andrews Building along with upgrades to its related electrical mechanical and control systems. The goal being improvement of energy efficiency and support UTSC’s ongoing efforts to reduce carbon emissions.
The University of Toronto Scarborough is located at 1265 Military Trail, Toronto, ON, Canada, M1C 1A4.
Additional work includes:

New Flooring at specified locations. Switching the steam coils in AHU– 9 and AHU–10 from steam to hot water n +9Additional two chillers in the central plant.
Expanding existing Geo-Exchange field by drilling and connecting new boreholes. Replacement and consolidation of Air Handling Units (AHU) 8 and 4.

All systems are to integrate with the Siemens Desigo Building Automation System and meet the necessary codes and standards. The work should be done with as little disruption as possible to the building.
  ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at:
https://utoronto.bonfirehub.ca/opportunities/private/4f7f601381205d30086575c7df22117a
on, or before Friday, September 26, 2025 at 2:00:00 p.m. local time.
The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation:
Proponents will adhere to the University of Toronto General Labour Conditions.
Proponents who have qualified on Request to Qualify for Replacement of the Air Handling Unit (AHU) in the Pedestrian Street of the Science Wing, RTQ UTSC 2024-20 are eligible to participate in RFP UTSC 2025-17.
The Participating Parties for RFP UTSC 2025-17 are:
Bird Infrastructure Ltd.
Black & McDonald Limited
Sprint Mechanical
MultiTech Trades Corp.
Active Mechanical
Modern Niagara Toronto Inc.
VR Mechanical Solutions Inc.

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreements:
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
One time only purchase of services for specified scope of work.

MILESTONE SCHEDULE
Substantial Performance                                               January 30, 2026
Geo-Exchange Field Ready-for-Takeover                     February 27, 2026

EVALUATION CRITERIA
The evaluation criteria and weightings to be applied are as follows:

Technical

Technical Approach / Understanding of Scope and Innovation (30 points)
Disruption, Mitigation, Sound Management,

Vibration Mitigation and Monitoring (5 points)

Schedule Phasing Plan (10 Points)
Experience and Qualifications (10 points)
Proposed Equipment Specification (5 points)

Financial

Pricing (40 points)

Documentation

Completed and submitted Schedule B - Proposal Submission Form (Pass/Fail)
Completed and submitted Schedule C - Conflict of Interest Declaration (Pass/Fail)
Provided Schedule D Part 1 - Technical Submission (Pass/Fail)
Completed and submitted Schedule D Part 2 - Financial Submission (Price Form) (Pass/Fail)
Completed and submitted Schedule E - Reference Form (Pass/Fail)
Surety Agreement; 50% Performance Bond, 50% Labour and Material Payment Bond

Other Requirement:

Attendance at the Proponents Meeting (Pass/Fail)

NOTES
Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
https://utoronto.bonfirehub.ca/opportunities/private/4f7f601381205d30086575c7df22117a

Dates

Publication

2025/08/30 01:10:03 AM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2025/09/12 04:00:00 PM EDT

Questions are submitted online

Closing Date

2025/09/26 02:00:00 PM EDT

Job-Walk Visit

2025/09/04 09:30:00 AM EDT

Contact Information

Richard Pajor

647-601-4558

rick.pajor@utoronto.ca

Pre-Bidding Events

Event Type

Job-Walk Visit

Attendance

Mandatory

Event date

2025/09/04 09:30:00 AM EDT

Location

University of Toronto Scarborough, 1265 Military Trail Toronto ON 1C 1A4.

Event Note

The University will be conducting a Proponents Meeting on Thursday, September 4, 2025 at 9:30 a.m.
Attendees are to meet the Project Manager outside of the main entrance to the Science Wing at the University of Toronto Scarborough, 1265 Military Trail, Toronto, ON M1C 1A4.
Refer to the campus map for details:
https://www.utsc.utoronto.ca/home/visiting-utsc
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Proponents are to submit all required documents through Bonfire at the folowing link:
https://utoronto.bonfirehub.ca/opportunities/private/4f7f601381205d30086575c7df22117a

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