Notice of Intended Procurement
NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
CONTACT PERSON AND CONTRACT PERSON COORDINATES
Raymond Siguenza
215 Huron Street, 3rd Floor
Toronto, ON M5S 1A2
raymond.siguenza@utoronto.ca
PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for Employer of Record Services in Africa.
The University of Toronto (University), in partnership with eight leading African universities and the Mastercard Foundation, has established the Africa Health Collaborative (AHC). The AHC is a pan-African initiative aimed at transforming health and wellbeing across the continent through three strategic pillars: Health Employment (HEMP), Health Entrepreneurship (HENT), and Health Ecosystems (HECO). The University, serving as the Secretariat of the AHC, invites qualified service providers to submit Proposals for Employer of Record (EoR) services to support staffing in Ghana and Kenya.
The purpose of this RFP is to identify and engage a qualified EoR service provider to:
- Retain and manage existing staff on behalf of the AHC Secretariat in Ghana and/ or Kenya, setting contract terms in coordination with AHC.
- Provide full payroll and administrative support in compliance with local labor laws.
- Support recruitment, onboarding, and HR services for project staff.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated
ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before Friday, August 29, 2025 (2:00 PM local time). The submissions will not be opened publicly.
CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation: N/A
APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
- The Canadian Free Trade Agreement, Chapter Five
- The Comprehensive Economic and Trade Agreement, Chapter 19
- The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
CONTRACT DETAILS
The term of the agreement is three (3) years with three (3) years extension/ renewal option.
EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
EVALUATION CRITERIA WEIGHT
Experience and Qualifications 20
Approach and Methodology 30
Value Added Services 15
Vendor Presentation 5
Pricing 30
Grand Total 100
NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
