Notice of Intended Procurement
NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
CONTACT PERSON AND CONTRACT PERSON COORDINATES
Harneer Batra
150 College Street, 3rd Floor
Toronto, ON M5S 3E2
harneer.batra@utoronto.ca
PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
DESCRIPTION OF PROCUREMENT
The University is conducting a RFSQ for Hosting Services.
The University of Toronto (the “University”) follows a distributed model in managing IT infrastructure across its various units and divisions (“Clients”) in three (3) campuses (St. George Campus, Mississauga and Scarborough). These sites are integral to the communications strategy of the respective units, including recruitment of new students, faculty and staff, promoting the accomplishments of Faculty members in research and innovation, enabling the business communications associated with administering the educational and awareness programs of the units and engaging with students, faculty members, staff and alumni.
The University is seeking to establish a network of qualified suppliers to provide the management of infrastructure required to host the wide variety of sites or applications. The qualified Proponents will provide the necessary scalability to meet the broad and varying traffic needs of the University with a minimum amount of downtime. Proponents should have dedicated hardware and software security measures; industry-standard backup, redundancy, disaster recovery, and network availability processes; automation as appropriate. Hosting solutions should meet Canadian and Ontario accessibility, security, privacy and related requirements.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.
ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before Tuesday, September 30, 2022 (2:00 PM local time). The submissions will not be opened publicly.
CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation: N/A
APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
- The Canadian Free Trade Agreement, Chapter Five
- The Comprehensive Economic and Trade Agreement, Chapter 19
- The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
CONTRACT DETAILS
Three (3) years term
PREQUALIFICATION
The University intends to select up to four (4) qualified suppliers for the purposes of establishing a qualified supplier list (“QSL”). The period of validity of the QSL is three (3) years.
EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
EVALUATION CRITERIA WEIGHT
Experience and Qualifications 15
Managed Hosting Services Requirements 25
Managed Hosting Security Requirements 25
Other Requirements 10
Accessibility Requirements 5
Support, Training and Documentation 10
Pricing 10
Total 100
NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.
Suppliers should also note that only suppliers prequalified will receive further notices of procurement related to the subsequent procurement process.
