UTM200251 - Maintenance Services for Chillers and Cooling Towers

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
University of Toronto Mississauga
3359 Mississauga Road
Mississauga, Ontario L5L 1C6

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Aileen Ramos, Procurement Officer
procurement.utm@utoronto.ca 

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com. Please note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
This Request for Proposal is issued by Facilities Management and Planning Department, at the University of Toronto Mississauga on behalf of The Governing Council of the University of Toronto, for the Maintenance Services for Chillers and Cooling Towers for the University of Toronto, Mississauga, 3359 Mississauga Road, Mississauga.
Estimated Commencement date: August 1, 2025
The term of the agreement will be for three (3) years plus two (2) additional one (1) year optional extensions.

Proponents Meeting
The on-site optional Proponents Meeting will be held on May 29, 2025, 11:00am - 1:00pm local time.
Location: New Sciences Building main entrance, 1815 Outer Circle, UTM Campus, 3359 Mississauga Road, Mississauga, Ontario L5L 1C6.

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Each Proponent is required to submit its Proposal on Bonfire at the following link:
https://utoronto.bonfirehub.ca/opportunities/93062 

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of June 12, 2025 2:00 PM ET. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before closing time to begin the uploading process and to finalize your submission. The submissions will not be opened publicly.

Negotiation:
At the end of the evaluation process, the University of Toronto may identify one or more suppliers with whom it wishes to enter into negotiations, by written notification.

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
Canada-European Union Comprehensive Economic and Trade Agreement, Chapter 19 

Electronic Auction:
The process does not involve an electronic auction.
  
NOTES
Responses must be submitted in English.
Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.