UTM200266 - Professional Architectural & Engineering Services for Special Collection Storage

Notice of Intended Procurement

NAME OF PROCURING ENTITY:
The Governing Council of the University of Toronto (the “University”)
University of Toronto Mississauga
3359 Mississauga Road
Mississauga, Ontario L5L 1C6

CONTACT PERSON AND CONTRACT PERSON COORDINATES:
Danielle Hendricks – Procurement Officer, procurement.utm@utoronto.ca

PROCUREMENT DOCUMENTS:
The procurement documents are available at www.merx.com.   
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT:
The purpose of this RFP is to solicit responses from vendors to provide Professional Architectural and Engineering Consulting Services for the renovation of existing HM115 Suite (including HM115A, B, & C) into a Special Collections Storage Space and Processing & Preservation Work Area within the first floor of the Hazel McCallion Academic Learning Centre (HMALC).

ADDRESS AND FINAL DATE FOR SUBMISSIONS:
Submissions must be submitted electronically at:
https://utoronto.bonfirehub.ca/opportunities/102244
On or before March 4, 2026 @ 2:00:00 PM local time.
The submissions will not be opened publicly.
We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

CONDITIONS FOR PARTICIPATION:
The RFP Process is open to all parties submitting a Proposal in accordance with the RFP Documents

EVALUATION CRITERIA         WEIGHT (Points)
1.1. Company Profile and Experience       10 Pts.

1.2. Proposed Project Team, CV                 10 Pts.
     and Organizational Chart                           

1.3. Project References                                15 Pts. 
                                                        
1.4. Project Approach, Understanding        30 Pts.
       and Work Plan                   

1.5. Proposed Project Schedule                   5 Pts.

1.6  Pricing                                                     30 Pts

Total                                                                100 Pts.

APPLICABLE TRADE AGREEMENTS:
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS:


Milestone Schedule:
RFP Consulting Services Issue          February 9, 2026
RFP Consulting Services Close         March 4, 2026
RFP Consulting Services Award        April 2, 2026
Substantial Completion of Project   January 30, 2027
Project Completion / Handover        March 1, 2027


NOTES:
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.