UTM200283 - Professional Architectural Services for DV Skylight Replacement

Notice of Intended Procurement
NAME OF PROCURING ENTITY:
The Governing Council of the University of Toronto (the “University”)
University of Toronto Mississauga
3359 Mississauga Road
Mississauga, Ontario L5L 1C6

CONTACT PERSON AND CONTRACT PERSON COORDINATES:
Danielle Hendricks– Procurement Officer, procurement.utm@utoronto.ca

PROCUREMENT DOCUMENTS:
The procurement documents are available at www.merx.com.   
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT:
The purpose of this RFP is to solicit responses from Proponents to provide Professional Architectural Services for the replacement of nine skylights in the William G. Davis building at the University of Toronto Mississauga (UTM) Campus.

ADDRESS AND FINAL DATE FOR SUBMISSIONS:
Submissions must be submitted electronically at:
https://utoronto.bonfirehub.ca/opportunities/98568
On or before November 12, 2025 @ 2:00:00 PM local time.
The submissions will not be opened publicly.
We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

CONDITIONS FOR PARTICIPATION:
The RFP Process is open to all parties submitting a Proposal in accordance with the RFP Documents.

EVALUATION CRITERIA         
Evaluation Criteria                                                           Weight (Points)
Experience, Qualifications & References                            35 Points
Project Approach, Understanding & Work Plan                20 Points
Proposed Personnel & Organizational Chart                    15 Points
Proposed Project Schedule                                                10 Points
Pricing                                                                                  20 Points
Total                                                                                      100 Points


APPLICABLE TRADE AGREEMENTS:
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS:
Milestone Schedule:
Issue RFP - Tuesday, October 21, 2025
Site Walk-thru - Monday, October 27, 2025
RFP Close - Wednesday, November 12, 2025
RFP Review & Award  - Friday, November 28, 2025
Design - November 2025 – January 2026
Design review - Thursday, January 22, 2026
Construction Tender Procurement  - Thursday, January 29, 2026
Construction Tender award  - Thursday, February 26, 2026
Construction Start - Monday, May 11, 2026
Substantial Completion - Friday, August 14, 2026


NOTES:
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.