UTM200288 - Professional Engineering Services for Fire Alarm System Replacement Project

Notice of Intended Procurement
NAME OF PROCURING ENTITY:
The Governing Council of the University of Toronto (the “University”)
University of Toronto Mississauga
3359 Mississauga Road
Mississauga, Ontario L5L 1C6

CONTACT PERSON AND CONTRACT PERSON COORDINATES:
Danielle Hendricks– Procurement Officer, procurement.utm@utoronto.ca

PROCUREMENT DOCUMENTS:
The procurement documents are available at www.merx.com.   
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT:
The purpose of this RFP is to solicit responses from vendors to provide Professional Engineering Services for Davis Building Fire Alarm Replacement project at University of Toronto Mississauga (UTM) Campus.

ADDRESS AND FINAL DATE FOR SUBMISSIONS:
Submissions must be submitted electronically at:
https://utoronto.bonfirehub.ca/opportunities/99252
On or before December 3, 2025 @ 2:00:00 PM local time.
The submissions will not be opened publicly.
We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

CONDITIONS FOR PARTICIPATION:
The RFP Process is open to all parties submitting a Proposal in accordance with the RFP Documents.

EVALUATION CRITERIA         
Evaluation Criteria                                                           Weight (Points)
Experience, Qualifications & References                            30 Points
Proposed Personnel                                                             25 Points
Sustainability, Environmental Impact & Tariff Mitigation       5 Points
Project Approach, Understanding and Schedule                  20 Points  
Pricing                                                                                  20 Points
Total                                                                                      100 Points


APPLICABLE TRADE AGREEMENTS:
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS:
Milestone Schedule:
RFP Consulting Services Issue - November 6, 2025
RFP Consulting Services Award - December 15, 2025
Design Period - 5 Months *
Construction Tender - May 15, 2026
Construction Tender Award - June 25, 2026
Construction Start - July 2, 2026
Substantial Completion - August 10, 2027
Project Completion - August 15, 2027
* S4, S5, S6, S7 deliverable is required by Feb 25, 2026


NOTES:
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.