Basic Information

Reference Number

0000310071

Issuing Organization

University of Toronto – St. George Campus – Procurement Services

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UOT202517391

Title

Residence Management System

Source ID

PU.AC.ON.238761.C100976

Agreement Type

Open Bidding (OB)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 5 years
Option: Two, one year extension option

Description

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES

Harneer Batra
150 College Street,
3rd Floor, Room 350
Toronto, ON M5S 3E2
harneer.batra@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for RESIDENCE MANAGEMENT SYSTEM.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before Friday, January 30, 2026 (2:00 PM local time). The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation: NA

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
The term of the RFP is five (5) years with option, at the University’s sole and absolute discretion, to extend for two additional terms of one (1) year each.

EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
STAGE EVALUATION CRITERIA WEIGHT/POINTS
1 EXPERIENCE AND QUALIFICATION 05
1 FUNCTIONAL REQUIREMENTS 50
1 NON-FUNCTIONAL REQUIREMENTS 25
1 FINANCIAL SUBMISSION 20
STAGE 1 TOTAL 100
2 PRESENTATION/DEMONSTRATION/INTERVIEWS/TESTING (OPTIONAL)25
3 REFERENCE CHECK (OPTIONAL) 10
The University may, at its sole and absolute discretion, invite one or more shortlisted Proponents from Stage 1 for a Presentation/Demonstration/Interviews/Testing.
The University, may at its sole and absolute discretion, conduct reference checks with one or more shortlisted Proponents from Stage 2.

NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2025/12/22 09:26:59 AM EST

Bid Intent

Not Available

Question Acceptance Deadline

2026/01/12 02:00:00 PM EST

Questions are submitted online

Closing Date

2026/01/30 02:00:00 PM EST

Other

2026/01/08 02:00:00 PM EST

Contact Information

Harneer Batra

000-000-0000

harneer.batra@utoronto.ca

Pre-Bidding Events

Event Type

Proponents Meeting

Attendance

Recommended

Event date

2026/01/08 02:00:00 PM EST

Location

Microsoft Teams

Event Note

The University will be conducting a Proponents Meeting on Microsoft Teams on January 08, 2026 at 2PM
Proponents may join the meeting on the link below:

Microsoft Teams
Meeting ID: 218 295 307 850 39
Passcode: eX2WF3mP

Dial in by phone
+1 647-794-1609,,809735465# Canada, Toronto
Find a local number
Phone conference ID: 809 735 465#

Meeting link is in RFP Document
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Each Proponent is required to submit its Proposal on Bonfire at the following link: https://utoronto.bonfirehub.ca/opportunities/100868

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