Notice of Intended Procurement
NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
CONTACT PERSON AND CONTRACT PERSON COORDINATES
Raymond Siguenza
150 College Street, 3rd Floor
Toronto, ON, M5S 3E2
raymond.siguenza@utoronto.ca
PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.
DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for Travel Management Services.
The University is looking for a Successful Proponent that will provide travel management services for the Faculty of Kinesiology and Physical Education (KPE). In conjunction with the travel management services, the Successful Proponent will provide strategic partnership opportunities. The Program is seeking to develop a comprehensive and integrated branding, purchasing and sponsorship marketing relationship with a Successful Proponent to enhance the professional and financial position of the program.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated
ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before Tuesday, November 3, 2025 (2:00 PM local time). The submissions will not be opened publicly.
CONDITIONS FOR PARTICIPATION
N/A
APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
- The Canadian Free Trade Agreement, Chapter Five
- The Comprehensive Economic and Trade Agreement, Chapter 19
- The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9
CONTRACT DETAILS
Term of the agreement is five (5) years with two years extension option.
EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:
EVALUATION CRITERIA WEIGHT
Experience & Qualifications 10
Reports and Analytical Capabilities 10
Process and Support 25
Strategic Partnership 25
Financial Submission 30
Total 100
Presentation (Optional) 20
NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement
