Basic Information

Reference Number

0000304384

Issuing Organization

University of Toronto – St. George Campus – Procurement Services

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UOT202517369

Title

Travel Management Services

Source ID

PU.AC.ON.238761.C93222

Agreement Type

Open Bidding (OB)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 5 years
Option: Two years extension option

Description

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES

Raymond Siguenza
150 College Street, 3rd Floor
Toronto, ON, M5S 3E2
raymond.siguenza@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for Travel Management Services.

The University is looking for a Successful Proponent that will provide travel management services for the Faculty of Kinesiology and Physical Education (KPE). In conjunction with the travel management services, the Successful Proponent will provide strategic partnership opportunities. The Program is seeking to develop a comprehensive and integrated branding, purchasing and sponsorship marketing relationship with a Successful Proponent to enhance the professional and financial position of the program.

The procurement is anticipated to involve negotiation. An electronic auction is not anticipated

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before Tuesday, November 3, 2025 (2:00 PM local time). The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
N/A

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
Term of the agreement is five (5) years with two years extension option.

EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:

EVALUATION CRITERIA   WEIGHT
Experience & Qualifications 10
Reports and Analytical Capabilities                    10
Process and Support                                             25
Strategic Partnership   25
Financial Submission   30
Total       100
Presentation (Optional) 20

NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement

Dates

Publication

2025/10/08 10:59:09 AM EDT

Bid Intent

Not Available

Question Acceptance Deadline

2025/10/17 02:00:00 PM EDT

Questions are submitted online

Closing Date

2025/11/03 02:00:00 PM EST

Contact Information

Raymond Siguenza

000-000-0000

Raymond.Siguenza@utoronto.ca

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Each Proponent is required to submit its Proposal on Bonfire at the following link: https://utoronto.bonfirehub.ca/opportunities/98405

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