UTM200247 - Various Suppliers for Special Maintenance Services

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)
University of Toronto Mississauga
3359 Mississauga Road
Mississauga, Ontario L5L 1C6

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Aileen Ramos, Procurement Officer
procurement.utm@utoronto.ca 

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com. Please note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
This Request for Supplier Qualification (RFSQ) is being issued by the Facilities Management and Planning Department at the University of Toronto, Mississauga, to establish a qualified supplier list (QSL) for the provision of various contractors for special maintenance services at the University of Toronto Mississauga. The University is seeking to prequalify up to three (3) suppliers to form an approved supplier list who can offer the services in each of the maintenance service categories required in the scope of work:
Category 1 - Fumehoods
Category 2 - Vacuum pumps
Category 3 - Air compressors
Category 4 - Pumps and Motors
Category 5 - Insulation
Please refer to Schedule 1 for more details on the scope of work. 

The term of the agreement for all qualified suppliers will be for three (3) years.

Proponents Meeting
The on-site optional Proponents Meeting will be held on Thursday, November 13, 2025, 11:00am - 1:00pm local time.
Location: entral Utilities Plant, 1630 Outer Circle, UTM Campus, 3359 Mississauga Road, Mississauga, Ontario L5L 1C6. 

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Each Proponent is required to submit its Proposal on Bonfire at the following link:
https://utoronto.bonfirehub.ca/opportunities/98832

Your submission must be uploaded, submitted, and finalized prior to the Closing Time of December 1, 2025 2:00 PM ET. We strongly recommend that you give yourself sufficient time and at least ONE (1) day before closing time to begin the uploading process and to finalize your submission. The submissions will not be opened publicly.

Negotiation:
At the end of the evaluation process, the University of Toronto may identify one or more suppliers with whom it wishes to enter into negotiations, by written notification.

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five

Electronic Auction:
The process does not involve an electronic auction.
  
NOTES
Responses must be submitted in English.
Proponents should note that information contained within this notice is subject to change. Proponents are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.