UTSC 2025-14 - Vestibule Replacement in the Science & Humanities Wings of the Andrews Building

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Rick Pajor
Procurement Officer, Financial Service
University of Toronto Scarborough
1265 Military Trail
Toronto, Ontario M1C 1A4
Rick.Pajor@utoronto.ca
 PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
 Vestibule Replacement and Stairwell Door Upgrades
The Facilities Management Department at the University of Toronto Scarborough (UTSC) is seeking a qualified contractor for the replacement and construction of seven new vestibules at the Andrews Building, specifically within the Science and Humanities Wings. The project scope includes the demolition of existing vestibules and construction of approximately 1,000 square feet of new vestibule space, incorporating updated electrical and mechanical systems to meet current standards.
In addition to the vestibule work, the contractor will be responsible for replacing eleven interior stairwell doors located along the third floor of the Science Wing.
Scope of Work Highlights
The Scope of Work (SOW) highlights are to be read in conjunction with the Issued for Tender Drawings and Specifications. Work includes the demolition and removal of seven existing vestibules, as well as the demolition and replacement of four interior stairwell doors on the third floor of the Science Wing. Associated mechanical and electrical components will also be removed as necessary. New vestibule construction will involve the installation of door framing, glazing systems, new ceilings, flooring, upgraded lighting, and architectural finishes. Select vestibules will receive new Heating Ventilation and Air Conditioning (HVAC) units. Electrical work will include power connections and lighting installation. The purpose of this work is to improve the thermal performance of the building envelope and support carbon reduction goals. The total work area is approximately 1,000 square feet.

  ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at:
https://utoronto.bonfirehub.ca/opportunities/96153
on, or before August 20, 2025 at 2:00:00 p.m. local time.
The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation:  
Proponents will adhere to the University of Toronto General Labour Conditions.

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreements:
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
One time only purchase of services for specified scope of work.
MILESTONE SCHEDULES
Commence the Work                                                 September 29, 2025
Substantial Performance                                           March 9, 2025
Occupancy                                                                 March 9, 2025
Ready-for-Takeover                                                   March 9 , 2026  

EVALUATION CRITERIA
The evaluation criteria and weightings to be applied are as follows:  
 

1. Technical

2. Financial

1. Pricing (40 points)

3. Documentation

1. Completed and submitted Schedule B Proposal Submission Form (Pass/Fail)
2. Completed and submitted Schedule C Conflict of Interest Declaration (Pass/Fail)
3. Provided Schedule D Part 1 Technical Submission (Pass/Fail)
4. Completed and completed Schedule D Part 2 Financial Submission (Pass/Fail) 
5. Completed and submitted Schedule E Reference Form (Pass/Fail)   
6. Completed and submitted CCDC 11-2019 Contractor’s Qualification Statement (Pass/Fail)

4. Other

1. Attended Proponents Meeting ( Pass/Fail)  Pricing (40 points)