UTM200282 - William G. Davis Elevator Modernization Cab 5

Notice of Intended Procurement

NAME OF PROCURING ENTITY:
The Governing Council of the University of Toronto (the “University”)
University of Toronto Mississauga
3359 Mississauga Road
Mississauga, Ontario L5L 1C6

CONTACT PERSON AND CONTRACT PERSON COORDINATES:
Danielle Hendricks – Procurement Officer, procurement.utm@utoronto.ca

PROCUREMENT DOCUMENTS:
The procurement documents are available at www.merx.com.   
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT:
The Contractor is to provide complete modernization of elevator cab #5 in accordance with specifications documents sections 14000, 14100, 14200 and 14900 the modernization of Hydraulic elevator located in the William G. Davis building at 1867 Inner Circle Mississauga, ON.

For Construction period:
Shop drawing submission date: January 2026 - Feb 2026
Substantial Completion date: July 2026
For Maintenance period:
Once awarded the Contractor will be expected to take on the interim maintenance of the elevator in accordance to section 14900 and provide a 1-year warranty after substantial completion. Please refer to specifications for further details.

ADDRESS AND FINAL DATE FOR SUBMISSIONS:
Submissions must be submitted electronically at:
https://utoronto.bonfirehub.ca/opportunities/99341
On or before December 11, 2025 @ 2:00:00 PM local time.
The submissions will not be opened publicly.
We strongly recommend that you give yourself sufficient time and at least ONE (1) day before Closing Time to begin the uploading process and to finalize your submission.

CONDITIONS FOR PARTICIPATION:
The RFT Process is open to parties submitting a Tender in accordance with the RFT documents.

EVALUATION CRITERIA         
(a) Completed Schedule B Tender Submission Form                   Pass/Fail
(b) Completed Schedule C Conflict of Interest Declaration                   Pass/Fail
(c) Completed Schedule D Price Schedule                                        Pass/Fail
(d) Proof of Insurance - $5M General Liability Insurance            Pass/Fail
 $5M Automotive Insurance              
(d) Mandatory Site Visit Attendance           Pass/Fail


APPLICABLE TRADE AGREEMENTS:
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS:
Milestone Schedule:
Issue RFT - Friday, November 21, 2025
Site Walk-thru - Friday, November 28, 2025
RFP Close - Thursday, December 11, 2025
RFP Review & Award  - Tuesday, January 13, 2026
Shop Drawing review - January 2026 – Feb 2026
Construction start  - Friday, May 1, 2026
Substantial Completion - Monday, July 6, 2026
Deficiencies - Monday, July 20, 2026

NOTES:
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.