Basic Information

Reference Number

0000310053

Issuing Organization

University of Toronto – St. George Campus – Procurement Services

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UOT202517333

Title

Wireless and LAN Upgrade at Knox College Residence

Source ID

PU.AC.ON.238761.C93222

Agreement Type

Open Bidding (OB)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 1 year
Option: none

Description

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES

Raymond Siguenza
150 College Street, 3rd Floor
Toronto, ON, M5S 3E2
raymond.siguenza@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT

Wireless and LAN Upgrade at Knox College Residence. This includes building the network infrastructure, commissioning and operating the network systems. Knox College Residence is upgrading the wireless infrastructure by completing the following:
• Construction of four (4) LAN rooms and the installation of fiber optic cabling from the BEF Room 068.
• The project includes removal of outdated coaxial cables, creation of LAN rooms, installation of wall-mounted racks, compliant electrical and grounding systems, and secure access controls.
• The University will supply the access points and will coordinate with the Success Proponent to make these available prior to installation. The make and model of the access point is to be confirmed during negotiations or contract finalization with the top-ranked Proponent.
• Floor plans and other diagrams for the Knox College Residence are included as part of the RFP.

The procurement is anticipated to involve negotiation. An electronic auction is not anticipated

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before Monday, January 26, 2026 (2:00 PM local time). The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
N/A

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
The term of the Agreement will be for one year with no extension option.

EVALUATION CRITERIA
The University will base its selection of suppliers on the following criteria

EVALUATION CRITERIA WEIGHT
Experience and Qualification 15
Approach and Methodology 30
Delivery, Installation Plan & Schedule 30
Service and Warranty 5
Pricing 20
Total 100

NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2025/12/17 05:29:03 PM EST

Bid Intent

Not Available

Question Acceptance Deadline

2026/01/14 02:00:00 PM EST

Questions are submitted online

Closing Date

2026/01/26 02:00:00 PM EST

Onsite Visit

2026/01/09 10:00:00 AM EST

Contact Information

Raymond Siguenza

000-000-0000

Raymond.Siguenza@utoronto.ca

Pre-Bidding Events

Event Type

Onsite Visit

Attendance

Recommended

Event date

2026/01/09 10:00:00 AM EST

Location

University of Toronto, Knox College Residence, 59 St. George Street, Toronto, ON M5S 2E6.

Event Note

Proponents are to meet the University representative (Ryan Hopkin) at the lobby of the College.
Proponents are strongly encouraged to attend the site visit to inspect the site and gain better understanding of the requirements. A maximum of two (2) representatives per Proponent are allowed to attend the site visit.
Proponents should RVSP the representative at email Ryan.Hopkin@utoronto.ca on or before January 8, 2026.
See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Each Proponent is required to submit its Proposal on Bonfire at the following link: https://utoronto.bonfirehub.ca/opportunities/100853

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