Basic Information

Reference Number

0000264770

Issuing Organization

University of Toronto – St. George Campus – Procurement Services

Solicitation Type

RFP - Request for Proposal (Formal)

Solicitation Number

UOT202416995

Title

AV/Multi-Media Upgrade

Source ID

PU.AC.ON.238761.C100976

Agreement Type

Open Bidding (OB)

Details

Location

Canada, Ontario, Toronto

Purchase Type

Duration: 1 year

Description

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES

Harneer Batra
215 Huron Street, 3rd Floor
Toronto, ON M5S 1A2
harneer.batra@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee. Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for AV/Multi-Media Upgrade.
The Rotman School of Management is embarking on an upgrade of 5 of its meeting rooms to enable more versatility within these spaces along with replacing 2 of our existing Media Walls (Desautel Hall and Fleck Atrium). The 5 rooms are in various locations within the North and South Buildings of the Rotman School of Management. Most of the existing technology within each of the spaces will be replaced under this RFP with additional equipment being added to tie into our existing Crestron DM series infrastructure. The intent is to enable the ability to use these spaces for both meetings and when needed teaching. All rooms will be equipped to enable hybrid delivery with appropriate cameras and monitors within each space. The Media Walls are being replaced as they are both at end of life. Both walls are inset into existing frames and the proposed solution must fit into the existing frames. Dimensions for each media wall are included in Schedule G to this RFP.
The procurement is anticipated to involve negotiation. An electronic auction is not anticipated.

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before Monday, March 18, 2024 (2:00 PM local time). The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation:
N/A

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):

The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
One Year Term

EVALUATION CRITERIA
The University will base its selection of qualified suppliers on the following criteria:

EVALUATION CRITERIA WEIGHT
Experience and qualifications 05
Minimum Requirements 20
Service and Warranty 10
Delivery, Installation and Payment Terms 20
Training 05
Timelines 25
Pricing 15
Total 100

NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information. If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Dates

Publication

2024/02/17 10:24:14 PM EST

Bid Intent

Not Available

Question Acceptance Deadline

2024/02/28 02:00:00 PM EST

Questions are submitted online

Closing Date

2024/03/18 02:00:00 PM EDT

Other

2024/02/27 11:30:00 AM EST

Contact Information

Harneer Batra

000-000-0000

harneer.batra@utoronto.ca

Pre-Bidding Events

Event Type

Proponents Meeting

Attendance

Recommended

Event date

2024/02/27 11:30:00 AM EST

Location

105 St. George Street (Rotman Building)

Event Note

The University will be conducting a Proponents Meeting.

Proponents should register for the meeting by sending an email to Harneer.batra@utoronto.ca by Feb 26, 2024 by 2:00 pm EST

Proponents Meeting Date and Time: Feb 27, 2024 at 11:30 am EST
Location: 105 St. George Street (Rotman Building). Proponents should meet at the reception desk.

See more

Bid Submission Process

Bid Submission Type

Physical Bid Submission

Additional Bidding Instructions

Each Proponent is required to submit its Proposal on Bonfire at the following link: https://utoronto.bonfirehub.ca/opportunities/76403

© MERX - All rights reserved. No part of the information on this Web Site may be reproduced, stored in a retrieval system or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior permission of MERX and the Minister of the participating government department (if applicable). MERX, the Minister nor the Contracting Authority will assume responsibility or liability for the accuracy of the information contained in the publication.