UOT202416871 - Document Management Solution for SAP

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES

Harneer Batra
215 Huron Street, 3rd Floor
Toronto, ON  M5S 1A2
harneer.batra@utoronto.ca


PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.  
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for Document Management Solution for SAP.
The University of Toronto functions on three campuses and stands out as one of Canada's most decentralized universities. Access to the document attachments is regulated through SAP security roles, yet it is at the discretion of divisions and departments to determine individuals' access permissions. Each business object’s display, delete and attach document functionality is managed though SAP security roles.
As the electronic attachment of documents within our SAP system continues to expand, and our landscape evolves with integration of new SAP products, we are seeking to transition from the SAP content server to a modern content service platform. This transition is motivated by our desire to not only replace the current functionality but also to introduce additional features. These new capabilities encompass effective metadata management, improved search functionalities, powerful reporting tools, and advanced content collaboration capabilities.
The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated. 

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/ on or before Thursday, April 25, 2024 (2:00 PM local time). The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation:
Only the Proponents who achieve a minimum score in the two evaluation criteria as stated above, will be considered for further evaluation in the RFP process

APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):

• The Canadian Free Trade Agreement, Chapter Five
• The Comprehensive Economic and Trade Agreement, Chapter 19
• The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9