UOT202316972 - Subsurface Utilities Drawing Update and 3D model

Notice of Intended Procurement

NAME OF PROCURING ENTITY
The Governing Council of the University of Toronto (the “University”)

CONTACT PERSON AND CONTRACT PERSON COORDINATES
Farrah Amiri, Procurement Officer
Farrah.amiri@utoronto.ca

PROCUREMENT DOCUMENTS
The procurement documents are available at www.merx.com.   
Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.

DESCRIPTION OF PROCUREMENT
The University is conducting an RFP for Subsurface Utilities Drawing Update and 3D model. The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated.  

ADDRESS AND FINAL DATE FOR SUBMISSIONS
Submissions must be submitted electronically at https://utoronto.bonfirehub.ca/opportunities/773741    on or before December 8, 2023 at 2:00:00 p.m. local time. The submissions will not be opened publicly.

CONDITIONS FOR PARTICIPATION
The procurement is subject to the following conditions for participation. 
The Evaluation Criteria and weightings to be applied are as follows:
EVALUATION CRITERIA                                WEIGHT
Technical Submission                                          
Company profile and capabilities                             20                                        
Project understanding                                            10
Project experience with references                          10
Proposed team with CV’s                                         10
Technical Sub Total                                                  50
Financial Submission
Pricing                                                                   50
Total points                                                              100
APPLICABLE TRADE AGREEMENTS
This procurement is subject to the following trade agreement(s):
The Canadian Free Trade Agreement, Chapter Five
The Comprehensive Economic and Trade Agreement, Chapter 19
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

CONTRACT DETAILS
Term (3) year (the “Term”)
Estimated Commencement date: March 1st , 2024
Estimated Completion: December 2026

PREQUALIFICATION
Proponents who do not achieve a minimum score of 30 out of 50 points for the evaluation criteria will not proceed to the Financial Submission Requirements evaluation and will receive no further consideration.
NOTES
Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.