Basic Information

Reference Number

0000261245

Issuing Organization

VIA Rail Canada Inc.

Owner OrganizationA - Previous Amendment

VIA Rail Canada Inc.

Solicitation Type

ITT - Invitation to Tender (Formal)

Solicitation Number

202310005

Title

Facility Management Support Services

Source ID

PP.CO.QC.583475.C106093

Agreement Types

Canada-Chile Free Trade Agreement (CCFTA)

A - Previous Amendment

Canada-European Union Comprehensive Economic and Trade Agreement(CETA)

A - Previous Amendment

Canada-Peru Free Trade Agreement (CPFTA)

A - Previous Amendment

Canadian Free Trade Agreement (CFTA)

A - Previous Amendment

Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)

A - Previous Amendment

North American Free Trade Agreement (NAFTA)

World Trade Organization Agreement on Government Procurement (WTO-AGP)

A - Previous Amendment

Details

Location

Canada, All of Canada, All of Canada

Purchase Type

Duration: 5 years
Option: 1x3 + 1x2

Description

VIA Rail seeks to establish a partnership with a facility management firm that can provide a complete range of facility and asset management services to help manage the geographically expansive assets portfolio owned or leased by VIA Rail. This partner will be able to provide a call centre, CMMIS, and, if possible, self-perform/self-procure asset maintenance and will also have an influential and industry expert role to support VIA in optimizing the management of its facilities.

Dates

Publication

2023/12/15 09:45:22 PM EST

Bid Intent

Optional

Bid Intent Deadline

2024/02/19 05:00:00 PM EST

Question Acceptance DeadlineA - Previous Amendment

2024/02/26 11:59:00 PM EST

Questions are submitted online

Yes

Closing DateA - Previous Amendment

2024/03/11 11:00:00 AM EDT

Prebid Conference

2024/01/11 11:00:00 AM EST

Onsite Visit

2024/01/18 11:00:00 AM EST

Onsite Visit

2024/01/19 01:00:00 PM EST

Contact Information

Gessy Houle

(514) 871-6071

A - Previous Amendment

Gessy_Houle@viarail.ca

A - Previous Amendment

Pre-Bidding Events

Event Type

Prebid Conference

Attendance

Recommended

Event date

2024/01/11 11:00:00 AM EST

LocationA - Previous Amendment

See the link in the Event Note : Via internet browser (Team application)

Event NoteA - Previous Amendment

No technical or financial discussion, this conference call is only to give more detail about the structure of the ITT, key dates and how to structure your response according to the documentation. Technical questions must be proceeded via Merx section Q&A.

To join the conference copy this link in your browser :

https://teams.microsoft.com/l/meetup-join/19%3ameeting_MzAxMTRlYjQtNmZiMC00NTY3LWFhOWYtMjA3ZTUzNzIyMTAw%40thread.v2/0?context=%7B%22Tid%22%3A%22007eae9f-b0c2-4137-a710-16d67a6568a1%22%2C%22Oid%22%3A%22d8eaec2e-2835-4a8b-b438-fd302649fd90%22%2C%22IsBroadcastMeeting%22%3Atrue%2C%22role%22%3A%22a%22%7D&btype=a&role=a

See more
Event Type

Onsite Visit

Attendance

Recommended

Event date

2024/01/18 11:00:00 AM EST

Location

Maintenance Center of Montreal, 201,Av Ash, Montréal Quebec H3K

Event Note

VIA offers the opportunity to visit its Montreal Maintenance Center. No technical or financial discussions will be permitted. All questions must be addressed via Merx to the questions and answers section. Please complete the form in the ITT document (Confirmation of Optional Site Visit) to reserve a place.

Viste duration will be 2 hours. All participant will need to have: Security helmet, security boots, security glasses and security shirt. At the security gate, an identity ID will be requested to get the visitor pass.
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Event Type

Onsite Visit

Attendance

Recommended

Event date

2024/01/19 01:00:00 PM EST

Location

Ottawa station , 200 Tremblay Rd, Ottawa ON K1G 3H5

Event Note

VIA offers the opportunity to visit its Ottawa station. No technical or financial discussions will be permitted. All questions must be addressed via Merx to the questions and answers section. Please complete the form in the ITT document (Confirmation of Optional Site Visit) to reserve a place.

Viste duration will be 1 hours. All participant will need to have: Security helmet, security boots, security glasses and security shirt. At the security gate, an identity ID will be requested to get the visitor pass.
See more

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

In attached document

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
202310005-ITT Invitation to Tender	The Provider must complete all section in this document. Provide a PDF document signed signed	Yes	No
202310005-Grille de conformité-Compliance Grid	The Provider must complete the grid and provide a copy in PDF and orignial format (Excel)	Yes	No
202310005-Price Grid-Grille de Prix	The Provider must complete the pricing grid and provide a copy in PDF and original format (Excel)	Yes	No
Appendix A : 5. Scope of work evaluation	The Provider must submit its own document clearly indicating the questions to be developed and its answers	Yes	No
Security requirements (NFR)	The Provider must complete the form and provide a copy in his original format	Yes	No
No entries

Additional Bidding Instructions

The documents entitled Compliance Grid and Pricing Grid must be submitted in their original format (Excel) and in PDF signed by the authorized representative. Any questions related to the description must be made through the Merx application. If you have any problems with the application, please contact Merx directly at the following number or email: 1-800-964-6379
Courriermerx@merx.com

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