Basic Information

Reference Number

0000298184

Issuing Organization

Defence Construction Canada - Atlantic Region

Project Type

NPP - Notice of Proposed Procurement (Formal)

Project Number

HX260010

Title

ADVANCE PROCUREMENT NOTICE - MARINE SUSTAINABILITY STANDING OFFER AGREEMENT

Source ID

FD.CC.ON.862489.C111767

Details

Location

Canada, Nova Scotia

Description

Advance Procurement Notice

Maritime Forces Atlantic (MARLANT)
Marine Sustainability Standing offer agreement
CFB Halifax, Nova Scotia
(with Security Requirements)

Purpose of this Advance Procurement Notice

This is not a bid solicitation nor a request for proposals.

This is an advance notice for a potential contract with anticipated security requirements to provide interested Consultants an opportunity to begin the sponsorship process for obtaining (if required) the anticipated security clearance(s). Note that there is no guarantee that this solicitation will proceed or that any security clearance(s) will be granted under the sponsorship process in a timely fashion or otherwise.

Description of the Project/Program and Services

The objective of this program is to provide necessary ‘as and when required’ environmental services to Maritime Forces Atlantic Safety and Environment (MARL SE) in support of the MARLANT Maritime Local Operating Areas (MARLOAs) Sustainability Management Program.
The intention is to award the Standing Offer Agreement (SOA) for an initial one-year term with three one-year option extensions if mutually agreed. The initial contract will be awarded to one (1) firm for an approximate value of up to $200,000.00 over one year. Option extension years are estimated at $200,000.00 per year for a total potential opportunity of up to $800,000,00.
It is anticipated that this solicitation will be initiated in September 2025. This is conditional on receiving approval to proceed by the Department of National Defence (DND).

Solicitation may include, but is not limited to:

Update of the Sustainable Management Plan
Ongoing assistance to implement the Sustainable Management Plan (as necessary, in response to new equipment, international policies and government direction)
Marine Sustainable Management program components that could require development, and maintenance
Environmental effects determination work for training and new and existing equipment
Assistance with regulator communication
Monitoring government direction and inclusion into Sustainable Management Plan, including (but not limited to) Best Management Practices, Critical Habitat, Marine Protected Areas, National Marine Conservation Areas, measurement criteria, strategy documents
Continuation of baseline environmental data collection
Continuation of environmental effects monitoring work
Equipment monitoring and management planning (underwater acoustic or other equipment)
Risk assessment work (for use of ammunition and items that remain in the ocean)
Underwater Noise Modelling for new and existing equipment and vessels
Discussion and modification of Mammal Avoidance Zones (MAZs) for marine mammals where necessary
Update of Safety and Environmental Management System (SEMS) Directives and Standard Operating Procedures (SOPs) where necessary
Risk assessment work for use of existing naval ammunition and targets or other equipment
Ongoing monitoring of government direction

Contract Award and Anticipated Security Requirements

To be eligible for contract award, a proponent or bidder will be required to, among other things, actively hold or obtain all required security clearance(s) prior to the date of the award, as further detailed in the solicitation documents.

The anticipated security clearance level for this contract is Designated Organization Screening (DOS).

Industrial Security Program Sponsorship

Defence Construction Canada (DCC) is providing consultants or contractors early access to the security clearance application process through sponsorship under its Industrial Security Program (ISP). Accordingly, consultants or contractors that intend to submit a proposal or a bid on one or more of these projects and that do not actively hold the above identified security clearance(s) should begin forthwith the security clearance application process by applying through DCC’s ISP.

Under this program, DCC may, at its entire discretion, provide preliminary assistance to all the potential bidders or proponents with their respective security clearance sponsorship process.
To begin the security clearance sponsorship process, please submit a sponsorship request application to DCC by following the steps identified on DCC’s website at: https://www.dcc-cdc.gc.ca/industry/security-requirements.

In their sponsorship request application to DCC, consultants or contractors are asked to quote the following information, among other things:

Advance Procurement Notice (APN) number (Project number on the MERX notice);
Contract number HX260010; and
Level of clearance requested to be sponsored for.

Sponsorship Process

Upon receipt, DCC will review the sponsorship request application and will communicate directly with the consultants or contractors to provide assistance for the completion of the sponsorship request packages.

Once DCC has determined, at its entire discretion, that a consultant or contractor:

has started the sponsorship process prior to the solicitation (Contract number(s) listed on their request for sponsorship) being advertised on MERX,
has met all the material requirements of the sponsorship request package, and
has submitted a proposal or a bid

DCC will send the documents to the Public Services and Procurement Canada’s (PSPC) Contract Security Program (CSP).
Following receipt of the sponsorship request package, the CSP will communicate directly with the proponent or bidder regarding any further steps or actions to be undertaken or the status of the sponsorship request package processing. At such time, the proponent or bidder will need to promptly cooperate with CSP to ensure that the process is completed as soon as possible.

Questions

Any questions pertaining to the sponsoring process through the ISP can be addressed to:
Telephone Number: (613) 998-8974; or
Email address: ISP.Sponsorship@dcc-cdc.gc.ca

Any questions relating to this Advance Procurement Notice can be addressed to:
Samantha Ghosn
Coordinator, Contract Services
Defence Construction Canada
782-640-5395
Samantha.Ghosn@dcc-cdc.gc.ca

Disclaimer

DCC is only providing assistance, at its entire discretion, for the above stated sponsorship process and does not provide any representations or guarantees that a sponsorship request package or a security clearance application forwarded by DCC to the CSP will be successful or result in the granting of the requested security clearance(s) by the CSP. At all times, the processing of a sponsorship request package or a security clearance application is subject to the respective terms, conditions, and timelines of DCC’s ISP sponsorship process and the CSP security clearance granting process. By applying to either of the aforementioned processes, the proponent or bidder agrees to bear any fees and risks associated with: (i) the completeness or accuracy, or lack thereof, of its application or related documents submitted under or in connection with either said processes, and (ii) the timeliness, or lack thereof, of any processing or granting of security clearance(s) under or in connection with either said processes. Notwithstanding anything else stated above, DCC shall in no event be liable to the bidder or proponent for any direct, indirect, incidental, special, consequential, punitive or exemplary damages arising out or in connection with the above stated sponsorship process.

Dates

Publication

2025/07/16 06:22:47 AM ADT

Bid Intent

Not Available

Closing Date

2025/09/13 02:00:00 PM ADT

Contact Information

Samantha Ghosn

782-640-5395

Samantha.Ghosn@dcc-cdc.gc.ca

Bid Submission Process

Bid Submission Type

Electronic Bid Submission

Pricing

Lump sum

Bid Documents List

Item Name	Description	Mandatory	Limited to 1 file
Bid Documents	Documents defining the proposal	No	No
No entries

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