D2.1 The Work to be done under the Contract shall consist of the provision of the collection agency services for the Winnipeg Parking Authority for the period from January 1, 2021 until December 31, 2021, with the option of five (5) mutually agreed upon one (1) year extensions.
D2.1.1 The City may negotiate the extension option with the Proponent within sixty (60) Calendar Days prior to the expiry date of the Contract. The City shall incur no liability to the Proponent as a result of such negotiations.
D2.1.2 Changes resulting from such negotiations shall become effective on January 1st of the respective year. Changes to the Contract shall not be implemented by the Contractor without written approval by the Contract Administrator.
D2.1.3 Bidders are advised that, in future, the City may be participating in collaborative procurement initiatives with other levels of government. Accordingly, extensions to this Contract may not be exercised.
D2.1 The Work shall be done on an "as required" basis during the term of the Contract.
D2.1.1 The type and quantity of Work to be performed under this Contract shall be as authorized from time to time by the Contract Administrator and/or Users.
D2.1.2 Subject to C7, the City shall have no obligation under the Contract to purchase any quantity of any item in excess of its actual operational requirements.
D2.1.3 The City may request the Contractor to close any accounts during the contract period for varying reasons, including but no limited to:
(a) Information that the debtor is deceased;
(b) Debtor company is dissolved; or
(c) The City determines that an account as an active vehicle that can be placed under lien.
D2.2 At the end of the Contract period the Contractor shall close and return, all client accounts regardless of the status and all collected fees (and fees in trust account) shall be remitted to Winnipeg Parking Authority. Each closed and returned account shall contain the following information:
(a) customer’s name;
(b) customers UID;
(c) initial amount due;
(d) payments collected;
(e) closing amount due; and
(f) any arrangements made with the account such as payment plans, paperwork proving these arrangements (for example, signed payment plan letter) and all other relevant information.
D2.3 Notwithstanding D2.1, in the event that operational changes result in substantial changes to the requirements for Work, the City reserves the right to alter the type or quantity of work performed under this Contract, or to terminate the Contract, upon thirty (30) Calendar Days written notice by the Contract Administrator. In such an event, no claim may be made for damages on the ground of loss of anticipated profit on Work.